25D - AGMT - JANITORIAL SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 15, 2014 TITLE: AGREEMENTS FOR POLICE DEPARTMENT JANITORIAL MAINTENANCE SERVICES CITY MANAGE RECOMMENDED ACTION REVISED CLERK OF COUNCIL USE ONLY; APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a two -year agreement, ending September 30, 2016, with Santa Fe Building Maintenance Services, in an amount not to exceed $795,592, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION On March 28, 2013, the Police Department issued an RFP for Police /Jail janitorial maintenance services. Four proposals were received and the proposals were rated as follows: Firm Location Rating ABM Onsite Services Irvine 87.25 Santa Fe Build. Maint. Chino Hills 82.25 Able Building Maint. Santa Ana 81.75 OmniClean Orange 64.50 On May 20, 2013, the Police Department entered into a three year agreement, with two one -year options, with ABM Onsite Services. Since December, ABM has been expressing that they are losing money on the Police Department contract, and staff has been working with them to control costs within the confines of the agreement. On April 23, 2014, staff received a 90 day notice of intent to terminate. In their 90 day notice, ABM indicates that they are willing to continue if the Police Department will pay an additional $3,137 per month or $37,644 per year for the second year of service, which commences June 1, 2014. ABM is also requesting an increase of $4,209 per month, or $50,505 for the third year of the agreement, which commences June 1, 2015. The projected cost of the ABM agreement over the next two years is $403,380 for Year 1 and $423,549 for Year 2. 25D -1