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ul <br />PAYMENT <br />§301. Payment of Grant Funds and Method of Payment <br />A. CITY may, a) transfer to SUB - RECIPIENT, equipment or services purchased <br />with grant funds; or, b) reimburse SUB - RECIPIENT for the purchase of <br />authorized equipment, exercises, services or training upon receiving prior written <br />approval from CITY or its designee and in accordance with grant guidelines and <br />in full compliance with all of the SUB - RECIPIENT'S purchasing and bidding <br />procedures. SUB - RECIPIENT shall specify the equipment, exercises, services <br />or training to be purchased using the Application for Project Funding. A paper <br />copy of this document will be provided to SUB - RECIPIENT by CITY. In <br />addition, a compact disc with a copy of the document will be provided to SUB - <br />RECIPIENT by CITY. If additional copies of the document are needed, SUB - <br />RECIPIENT may contact the Santa Ana Grant Coordinator and it will be <br />provided. Funds may be used for planning, exercises, organizational and <br />training activities, and the purchase of equipment as described in Section 202 <br />above. <br />B. SUB - RECIPIENT shall provide quarterly invoices to the CITY requesting <br />payment and all supporting documentation. Each reimbursement request shall <br />be accompanied by the Reimbursement Request for Grant Expenditures <br />detailing the expenditures made by SUB - RECIPIENT as authorized by Section <br />202 above. Each reimbursement request shall be submitted electronically at <br />https: / /ociac.org. For equipment for which SUB - RECIPIENT is requesting <br />reimbursement, all appropriate back -up documentation must be attached to the <br />reimbursement form, including invoices, proof of payment, packing slips, and <br />Equipment Reimbursement Worksheet. For training reimbursements, SUB - <br />RECIPIENT must include a copy of any certificates issued or a copy of the <br />class roster verifying training attendees, proof that a CalOES tracking number <br />has been assigned to the course, timesheets and payroll registers for all <br />training attendees, receipts for travel expenses related to the training, and <br />Training Reimbursement Worksheet. For regional project reimbursements, <br />SUB - RECIPIENT must include approval from the lead agency for all submitted <br />invoices. <br />C. Payment of final invoice shall be withheld by the CITY until the SUB - <br />RECIPIENT has turned in all supporting documentation and completed the <br />requirements of this Agreement. <br />D. It is understood that the CITY makes no commitment to fund this <br />Agreement beyond the terms set forth herein. <br />E. Funding for all periods of this Agreement is subject to the continuing <br />availability to the CITY of federal funds for this program. The Agreement may <br />be terminated immediately upon written notice to SUB - RECIPIENT of a loss or <br />reduction of federal grant funds. <br />13UASI112613 <br />