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The proposals will be reviewed by a committee of City team members. The committee wil <br />evaluate proposers based on the response to the RFP and the City evaluation criteria set <br />forth above. A final score will be calculated for each submitted proposal and used to rank <br />the proposers. The committee may interview the top tier of proposers and recommend <br />award of the contract to the proposer who will provide the best quality service at minimum <br />cost to the City. The City reserves the right to negotiate pricing and for additional terms. <br />City reserves the right to begin negotiations and enter into a contract without interviews or <br />further discussions. <br />XX. PUBLIC RECORDS <br />Proposals will become public record after award of contract. Proposer information <br />identified as proprietary information shall be maintained confidential, to the extent allowed <br />under the California Public Records Act. <br />XXI. PROTESTS <br />Bidders may file a "protest" of a RFP with the City's Purchasing Department. In order for a <br />Bidder's protest to be considered valid, the protest must: <br />A. Be filed in writing within five (5) business days of either the RFP posted date or before <br />5:00 p.m. of the 5th business day following the posting of Bid Results/Notice of <br />Intent to Award Contract on the City's website; <br />B. Clearly identify the specific irregularity or accusation; <br />C. Clearly identify the specific City staff determination or recommendation being <br />protested; <br />D. Specify, in detail, the grounds of the protest and the facts supporting the protest; and <br />E. Include all relevant, supporting documentation with the protest at time of filing. <br />If the protest does not comply with each of these requirements, it will be rejected as invalid. <br />If the protest is valid, the City's Purchasing Manager, or other designated City staff <br />member, shall review the basis of the protest and all relevant information. The Purchasing <br />Manager will provide a written decision to the protestor within fourteen (14) calendar days. <br />The protestor may then appeal the decision of the Purchasing Manager to the Assistant <br />Finance Director within five (5) calendar days of the date of the written decision from the <br />Purchasing Manager. The Assistant Finance Director will provide a written decision to the <br />protestor's appeal. The decision from the Assistant Finance Director is final and no further <br />appeals will be considered. <br />Park Janitorial Maintenance Services RFP 14-002 <br />Page 10 <br />EXHIBIT A <br />