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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 5, 2014 <br />TITLE: <br />AGREEMENT WITH ERNEST SWIGER <br />CONSULTING, INC. FOR PREPARATION <br />OF THE FIVE -YEAR CONSOLIDATED <br />PLAN AND ANNUAL UPDATE <br />C 'Y MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />s`-:• N, <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Ernest Swiger <br />Consulting, Inc. in the amount of $55,000, subject to non - substantive changes approved by the <br />City Manager and City Attorney for preparation of the 2015 -2019 Consolidated Five Year Plan, the <br />Citizen Participation Plan, and to provide consultation services on federal programs. <br />COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION <br />At its regular meeting on July 16, 2014, by a vote of 6:0, the Community Redevelopment and <br />Housing Commission recommended the action stated above. <br />DISCUSSION <br />The U.S. Department of Housing and Urban Development (HUD) requires cities that receive <br />certain federal funds to prepare a Five -Year Consolidated Plan (Consolidated Plan) and a Citizen <br />Participation Plan. The Consolidated Plan serves multiple purposes, including (1) a strategy and <br />action plan for carrying out and assessing performance of HUD - funded programs; (2) an <br />opportunity to Integrate into one document the planning and budgeting of various funds (local and <br />non - local); and, (3) serves as the City's application for federal funds under HUD's formula grant <br />programs which include Community Development Block Grant (CDBG), HOME Investment <br />Partnership Grant (HOME), and Emergency Solutions Grant (ESG). It also includes the first of five <br />Annual Action Plans required during the five -year period. The Citizen Participation Plan describes <br />the City's strategy for informing and involving the public in the creation of its plans and programs <br />for using federal grant funds. <br />On April 2, 2014, the City released a Request for Proposals (RFP) soliciting proposals from <br />experienced consulting firms to prepare the City's 2015 -19 Consolidated Plan, its Citizen <br />Participation Plan, and as- needed consulting services on federal programs. Notice of the RFP's <br />availability was mailed to nine consulting firms who had expressed interest in being notified when <br />2501-1 <br />