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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />PERSONNEL SERVICES DEPARTMENT <br />2013 <br />(PERSONNEL SERVICES AGENCY <br />RECORD <br />RECORD <br />RECORD <br />RECORD <br />CATEGORY <br />SERIES <br />DESCRIPTION <br />DATES <br />AGREEMENT <br />City Council — <br />Original contracts and agreements and back- <br />October 2009 and <br />(AGMT) <br />Approved (A- <br />up materials. Includes leases, equipment, <br />prior <br />Series) <br />services, licenses or supplies, services/ <br />maintenance, medical, dental and long -term <br />disability contracts; may contain attachments <br />such as deeds, insurance certificates, and <br />RFCAs Clerk of the Council <br />AGREEMENT <br />City Manager — <br />Up to $25,000 — Original contracts and <br />October 2009 and <br />(AGMT) <br />Approved (N- <br />agreements and back -up materials. Includes <br />prior <br />Series) <br />leases, equipment, services, licenses or <br />supplies, services /maintenance, medical, <br />dental and long -term disability contacts; may <br />contain attachments such as deeds, <br />insurance certificates, and RFCAs (Clerk of <br />the Council <br />AGREEMENT <br />Insurance, Joint <br />Accreditation, MOU, agreements and <br />October 2011 and <br />(AGMT) <br />Powers <br />agendas (Clerk of the Council) <br />prior <br />Agreement <br />AGREEMENTS <br />Agency /Dept. <br />Contracts entered into by the city relating to <br />October 2009 and <br />Head Approved <br />goods, services, legal settlements and <br />prior <br />program (General Records) <br />BUDGET <br />Budget Backup <br />Color -coded budget forms and other support <br />October 2011 and <br />Documentation <br />documents (General Records) <br />prior <br />CORRESPON- <br />Outgoing <br />"Loose" correspondence that cannot be <br />October 2011 and <br />DENCE <br />General <br />legitimately attached to some major record <br />prior <br />Correspondence <br />series such as AGMT or PROJ (General <br />Records <br />FAIR <br />Statements of <br />Statement of Economic Interests for <br />October 2006 and <br />POLITICAL <br />Economic <br />Designated Employees — Form 730 — BICEP; <br />prior <br />PRACTICES <br />Interest <br />FPPC Form 700 (Clerk of the Council) <br />FPPC <br />JOB <br />League of Cities <br />Preparation files and final copies for League <br />October 2011 and <br />SPECIFICA- <br />Benchmark and <br />of Cities (Personnel Services Agency) <br />prior (2 years from <br />TIONS <br />Benefits Survey <br />survey completion <br />date <br />JUDGEMENTS <br />By Case <br />Concluding Case Documents (City Attorney's <br />February 2004 and <br />& SETTLE- <br />Office) <br />prior <br />MENTS <br />PROJECTS <br />General Project <br />Project files including correspondence, <br />October 2010 and <br />File <br />reports, and relevant back -up documentation <br />prior <br />(General Records) <br />RISK MANAGE- <br />Accident/ <br />Police reports and departmental accident <br />October 2008 and <br />MENT /LOSS <br />Damage to City <br />reports (Personnel Services Agency) <br />prior <br />CONTROL <br />Property Report <br />RISK MANAGE- <br />Actuarial Studies <br />Actuarial Audit (Personnel Services Agency) <br />October 2011 and <br />MENT /LOSS <br />and Audits <br />prior <br />CONTROL <br />19C -4 <br />