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A City of Santa Ana, PWA Agreement Exhibit RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS INTRODUCTION The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population of 325,000 people. The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system has an average day demand of about 43 million gallons (MG) with 45,000 services. It is comprised of approximately 444 miles of water main, 45 MG of storage at 5 sites, 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump stations, 4 pressure regulating stations and utilizes 2 pressure zones. The City's sanitary sewer system has approximately 8,000 manholes, 390 miles of sewer mains and 2 lift stations. The sewer system collects all sewage and transports it to the Orange County Sanitation District for treatment. The City is soliciting proposals from qualified professional consulting firms to provide engineering services on an as- needed basis. The City shall select two firms to provide these services. The City has budgeted $300,000 a year in design funds for this purpose. This request for proposal (RFP) provides interested qualified firms with the information enabling them to submit a Service Bid Proposal and to provide the services described herein. II. CONTRACT Upon completion of the selection process, the selected consultant(s) will be awarded a contract agreement for a "not to exceed fee." The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required insurance documents. The contract shall also include City options to renew the agreement on a yearly basis for a total potential contract term of 4 years. All services provided, and all payments made for services, shall be in accordance with the executed contract agreement. III. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. The City's fiscal year is from July 1st to June 30`h IV. SCOPE OF WORK/SERVICES The City of Santa Ana is soliciting proposals from qualified firms for water resource engineering design services on an as- needed basis. The work, in general, consists of general water and sewer main replacement design projects on arterial highways, local roads and public right -of- ways citywide. The projects may include sidewalks, curb and gutter replacement; repair and overlay of asphalt concrete and /or PCC streets; signing, striping, and other related items as required. Environmental study and documentation preparation will be required on each project. In addition, City may need consultant services for construction management, staking and inspection. Occasionally, the City may need mechanical, electrical, structural services and /or 0