RBF CONSULTING 5 - 2014 - Laserfiche WebLink

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Project Management The City of Santa Ana is committed to serving its population of 325,000 people with reliable and high - quality water and sewer service, As part of this commitment, the City desires to select two consultants to provide engineering services on an as-needed basis, We have thoroughly reviewed the RFP and have an understanding of what the City needs for the as- needed consultant. The RBF team brings the following components as the selected as- needed consultant: m Responsiveness; The workto be performed under the as- needed contract . can bevadable, by discipline, scope, schedule, and budget. Some projects will require a concise proposal to be submitted, some projects will be authorized to begin immediately. Nomatterthe size or duration of the contract, RBF is committed to providing the highest level of responsiveness to the City. We will respond and submit onall proposal requests bythe time specified by the City. We have assigned one primary point of contact for convenience: John Nagle (Project Manager), and one alternate In the event John is not available: Tori Yokoyama (Task Manager), Please see our Communication Plan belowfor more description on this. ► Resources: RBPs team Is comprised of water and sewer experts with a long history and demonstrated track record of successful water and sewer pipeline designs, as well as design expertise . in other facilities such as pump stations, wells, reservoirs, . and pressure reducing stations (described further in the project Team section). In addition, RBF also has expert multi - disciplined staff typically needed for water resource projects, including all in -house Irvine office staff to provide the required services described. above. The only service identified in the RFP we do not provide to -house capabilities fords geotechnical services. RBF brings the resources of over 200 staff located in our Irvine office, just minutes away from the City. RBF's management team will provide the City with direct access to this resource of experts who also have in -depth knowledge of local issues and requirements unique to Orange County, This also relates to our ability to be responsive to the City, with all in- house team members, there is no lost: time to coordinate a subconsultant, or set up a contract, we will simply have an Internal kick-off meeting, and: get started right away. ► QA/C(C: It is not the City's job to ensure the work of their as- needed consultant is accurate, complete, and free of errors and omissions. Otherwise, the consultant is only adding to the workload of City staff. RBF is committed to providing the City with high quality designs and services to ensure the City's customers are being provided the highest quality service, and City staff isn't spending valuable time checking their consultants work. with our expansive . staff resources, and WGIC program (described further below), the deliverables will meet the highest of City expectations. MANAGEMENT APPROACH The specific scope of work, schedule and deliverables will depend on the particular project identified by the City.: Once a project is identified, we see the development of the scope of work and project schedule as a collaborative effort between our Project Manager and the City. If desired; RBF can work with City staff to help Identify and prioritize system Improvements that will help to meet key objectives. RBF also has the capability of performing condition assessments, hydraulic modeling and analysis, and other preliminary studies that might be necessary to help identify and define improvement projects, in our experience, preparing a comprehensive scope of work that clearly identifies the various project tasks and the deliverables expected from those tasks, along with the responsibilities for each deliverable, is a critical first step in the task order execution process. Development and management of a comprehensive scope of work minimizes the chances of miscommunication or misdirection among all project team members. Prior to the submittal of a proposal for the Task Order, . RBF's Project Manager will evaluate the project, technical subject matter, staff experience needs, project schedule and staff requirements to meet the project schedule, He will then meet with staff members who have the appropriate specialty expertise to review the project requirements and delivery is