19E - RFP - PARK MAINT - Laserfiche WebLink

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sport fields, sport courts, playgrounds, plants and all other areas to the quality described in these specifications and interpreted by the Director's Representative. C. EXTRA WORK It is the City's intent to keep parks and other public recreational sites in a beautiful and exceptionally well maintained condition. This specification is designed to continuously improve parks and public recreational sites. It is with this intent in mind that the Director's Representative may consider authorizing extra work. Extra work will not be initiated without written authorization. In emergency situations, a not to exceed price may be submitted by contractor via e-mail for revlewlapproval by City. The Director's Representative may request that the Contractor submit proposals for extra work in order to repair or improve the grounds- landscape In the contract sites. The Contractor shall submit proposals using the City's Proposal for Authorization for Extra Work (AEW) spreadsheet (see Attachment _ The Contractor shall complete the spreadsheet in its entirety using hislher proposed extra work pricing (that is a part of this agreement) in order for the proposal to be considered. City reserves the right to request materials /equipment receipts with invoices. All labor shall be quoted on a "not to exceed" basis and City will only pay for labor actually incurred. City will pay up to 10% mark -up on parts. D. OUTSIDE OF SCOPE Damage or malfunction to plant material or irrigation system equipment (from valve to water meter), with the exception of irrigation heads and lateral lines, by any of the following may be considered outside the scope of this Agreement: (1) Acts of God (2) Civil Disorder (3) Vehicle Collision (excluding Contractor and its employees and subs) (4) Excavation or re- surfacing of the street (5) Power failures (6) Underground wiring damage Contractor will not be considered responsible for replacement. Contractor must prove to the satisfaction of Director that one of the above occurred in order to be excused from performing under the Agreement. 1. Scheduling of Work— Routine Maintenance a) The Contractor shall provide landscape /grounds maintenance between the hours of 6:00 a.m. and 6:00 p.m., Monday through Sunday. The schedule may be modified only with the Director's Representative consent. Landscape /grounds maintenance that generates excess noise cannot begin before 6:00 a.m. b) The Contractor shall establish schedules of "routine work" to be followed In the performance of this contract. In addition to the Contractor submitting the Monthly Park Maintenance Inspector's Inspection Schedule and other required monthly reports, the Contractor shall submit weekly schedules listing the work tasks, crew performing the task, and the projected hours to complete the task. The schedules shall be emailed to Director's Representative by Thursday at 4:OOpm for the upcoming week. Any changes in scheduling shall be reported in writing 48 hours before the proposed change and must be approved by the Director's Representative. The schedule shall Include days of the week and what person /crew will be performing specific work in accordance with the specification. Districts t, 4 and 5 Park Landscape RFP 19Pif-22