25G - AGMT - COST REVIEW SRVS - Laserfiche WebLink

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Exhibit A PROCUREAMERTCA HL SIN FSS I N I H I IGENl- t StR VIC ES Statement of Work 1.) STATEMENT OF WORK: Procure America (PA) is pleased to provide the following cost reduction consulting services to Client (as selected by Client) with the resolve and purpose of reducing or recovering costs. ❑ Waste & Recycle ❑ Utilities ❑ Doc Management/Office Products ❑ Treasury Services ❑ Telecommunications ❑ Shipping & Logistics PA shall use its best efforts to obtain cost savings for Client's benefit by analyzing Client's policies, procedures, supplier contracts, past invoices and other pertinent information as it relates to the above selected expense categories set for review. PA will further gather information as to Client's needs (past, present and future) from Client's service providers so as to build a solution that not only lowers cost, but also matches Client's operational and corporate requirements and expectations. After analyzing Client's current spending patterns, PA shall provide Client with a full report outlining PA's observations. PA's report will include a review of operations, cost reduction recommendations and potential service level enhancements. The review cost associated to this process is 1% of the gross annual spend of the target reviewed category and 40% of the net savings realized (see below section 3). This fee is typically paid in advance however for the City of Santa Ana, this fee will be either waived if no savings are found and or the City elects not to proceed with PA's recommendations or deferred and drawn from the initial savings found. If for example the Client's gross spend for telecom was $1,000,000, the review fee would be $10,000. If the Client elects to proceed with PA's recommendations then the first $10,000 of actual savings would go offset to PA to offset the deferred review fee and from there forward the Revenue Share as outlined below in section 3 would be in effect. This component of the agreement does not extend the agreement. Each expense category that is reviewed would carry its own SOW and review cost. 1) POST REVIEW PHASE: For the entire balance of the relationship with Client, PA will continue to consult with Client in an effort to continuously look for efficiencies in the chosen areas of focus. On a monthly basis, the PA team will review Client's invoicing and deliverables to ensure accountability by Client's service providers with respect to the spirit and intent of the agreement between Client and the third party service provider. This monthly review will take into account service levels, cost controls and overall client satisfaction. Further, PA will continuously consult with Client to anticipate changes in service needs to ensure that the proper service provider, contract and procedures are in place to address Client's go forward requirements. 3.) REVENUE SHARE: Client has in place certain existing costs as it pertains to the requested expense categories selected for review ( "Established Rates "). PA's report will document the Established Rates for each service or product chosen for review and outline the methodology for PA's findings. Client and PA will then discuss, agree and document the Established Rates for the targeted service or product. After the initial review is completed, PA will produce an addendum to this agreement that outlines the Established Rates, billing cycles and other operational details associated to the go forward strategy. If Client elects to proceed with any or all of the recommendations as set forth in PA's report, Client agrees to compensate PA for the savings associated with the proposal. The Revenue Share to PA is forty percent of the actual realized savings 25G -11