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Monthly reports shall include extraordinary maintenance repairs with As -built maps for series street lighting. C. Database for Maintenance Work 1. Contractor shall provide a user friendly database that contains all maintenance work done on the traffic signal system. The database will be installed at the City and as a minimum shall have the followings: (a) Ability to fully search and reports (including the monthly reports) on all type of work completed. (b) Allow user input/edit of additional work done by others or staff. (c) The database must be updated by the contractor on a weekly or sooner basis for the duration of the contract. 2. The database must be provided within the first six months of the contract and no additional cost will be provided. V. PAYMENT AND INVOICES A. Invoices for Traffic Signal System Maintenance The Contractor shall prepare separate invoices for routine maintenance and extraordinary maintenance. For extraordinary maintenance billings: 1. The Contractor shall prepare a general invoice to include all extraordinary billings that is less than $500 per intersection. 2. The Contractor shall prepare a separate invoice for each location when extraordinary billing is in excess of $500 per intersection. 3. The Contractor shall prepare a separate invoice for intersections that are shared with other jurisdiction listed in Appendix A or as requested by the Traffic Engineer. B. Invoices for Street Light System Maintenance 1. For routine maintenance billing, an itemized invoice per month will be required. Invoices shall be itemized as to address, dates worked, work performed and materials used separately for paragraphs A - E as itemized under Section 3 of Street Light routine maintenance. 2. For extraordinary maintenance billing, an itemized invoice per month will be required. Invoices shall be itemized as to, the purpose for the work, Date of repairs, addresses of repairs, a description of the repairs and a full itemized accounting of all material, equipment and labor costs. Each invoice shall be for one (1) days work, each day's work shall be on one (1) Invoice. Payment shall not be made to the Contractor until the required reports and As-Builts have been properly submitted for work completed. C. Invoices Submittal The Contractor shall submit all reports and invoices in both paper and Microsoft Excel electronic file format to the City. 1. For correspondences, reports and invoices associating with traffic signal system Maintenance please send it to: Traffic Signal and ATMS Maintenance City of Santa Ana 20 Civic Center Plaza, M-43