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The City reserves the right to reject any or all proposals submitted and no representation is <br />made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City <br />reserves the right to waive minor inconsistencies in submitted Proposals. <br />XVI. CONTRACTOR SELECTION — PROPOSAL AND EVALUATION <br />The criteria for evaluating the proposals submitted will take the following items into consideration: <br />1. Firm Experience (30 %) <br />2. Personnel Experience (20 %) <br />3. Previous Project Experience (50 %) <br />The proposals will be reviewed by a committee of City staff members. The committee will evaluate <br />proposers based on the response to the RFP and the City evaluation criteria set forth above. A <br />final score will be calculated for each submitted proposal and used to rank the proposers. The <br />committee may interview the top tier of proposers and recommend award of the contract to the <br />proposer who will provide the best quality service at minimum cost to the City. The City reserves <br />the right to negotiate pricing and for additional terms. City reserves the right to begin negotiations <br />and enter into a contract without interview or further discussions. <br />The committee will rank the proposers and select the top three (or top tier based on the natural <br />score break). The committee will open the fee envelopes after selection of top tier. The Council <br />recommendation will be based on the evaluation score and proposed fees of the top tier. <br />XVII. PUBLIC RECORDS <br />Proposals will become public record after award of contract. Proposer information identified as <br />proprietary information shall be maintained confidential, to the extent allowed under the California <br />Public Records Act. <br />XVIII. PROTESTS <br />Any protest must be submitted in writing to the Executive Director of Public Works, City of Santa <br />Ana, 20 Civic Center Plaza M -21, Santa Ana, CA 92701. Protests must be received by the City by <br />5:00 p.m. of the 5th business day following posting of the Request for Proposal or the results or <br />Notice of Intent to Award Contract, on the City's website. Hand delivered protests must be provided <br />to the receptionist in the City Hall Annex/Public Works Counter on the first floor of the City Hall <br />Annex. <br />a. The initial protest document shall contain a complete statement of the basis for the <br />protest. <br />b. The protest shall refer to the specific portion of the RFP or winning proposal, which <br />forms the basis for the protest. <br />C. The protest shall include the name, address and telephone number of the person <br />representing the protesting party. <br />d. The party filing the protest shall concurrently transmit a copy of the initial protest <br />document and any attached documentation to all other parties with a direct financial <br />interest, which may be adversely affected by the outcome of the protest. Such parties <br />shall include all other proposers who appear to have a reasonable prospect of receiving <br />an award depending upon the outcome of the protest. <br />m RFP #14 -044 — On -Call Emergency Sewer and Water System Repair Services <br />2 5 4 -17 <br />