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U. S. Department of Justice
<br />Office of Community Oriented Policing Services
<br />2014 COPS Hiring Program Grant Terms and Conditions
<br />application. Grant madifmations ender CHP are evaluated on a case -by -case basis. The COPS Office will only consider a modification request after an agency makes
<br />final, approved budget andor personnel decisions. An agency my implement the modified grant award following written approval from the COPS Offcm Please be
<br />aware that the COPS Office will not approve any modification request Rini results in an increase of federal finds.
<br />9. vF- ,valuations. The COPS Office may conduct monitoring or sponsor national evaluations of die COPS Hiring Program. The grantee agrees to cooperate with the
<br />monitors and evaluators.
<br />10. Reports. To assist die COPS Office in the monitoring of your award, yotu agency will be responsible for submitting quarterly programmatic progress reports and
<br />quarterly Federal Financial Reports using Standard Foram 425 (SFA25).
<br />11. Federal Civil Walvis Laws. Asa condition of receipt of federal financial assistance, you acknowledge and agree that you will not (and wilt require any
<br />subgrantees, contractors, successors, transferees, and assignees not to), on the ground of race, color, religion, national origin (which includes providing limited- English
<br />proficient persons meaningful Stems to your programs), sex, disability or age, unlawfully exclude any person from participation in, deny the benefits of, or
<br />employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal frtnds. These
<br />civil rights requirement, am found in the non - discrimination previsions of Title VI of the Civil (tights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus
<br />Cruse Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U. S.C. § 794); the Age
<br />Discrimination Act of 1975 (42 U.S.C. §6101, et seq.); Title IX of the Education. Amendments of 1972, as unaided (20 U.S.C. 1681 at sets.); and the corresponding
<br />DOJ regulations implementing those statutes at 28 C.F.R. Part 42 (subparts C, D, E, G. and 1). You also agree to comply with Executive Order 13279 Equal Treatment
<br />for Faidi -Based Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religious organizations in the funding process
<br />and non - discrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non - belief.
<br />12. Equal Employment Opportunity Plan (EEOP). All recipients of funding from the COPS Office must comply with the federal regulations pertaining m the
<br />development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Pert 42 subpart E).
<br />13. Grant Monitoring Activities. Federal law requires that law enforcement agencies receiving federal hording from the COPS Office must be monitored to ensure
<br />compliance with their grant conditions and other applicable statutory regulations. The COPS Office is also interested in tracking theprogress of our programs and the
<br />advancement of community policing. Both aspects of start implementation -- compliance and programmatic henefits —are partuf the monitoring process coordinated
<br />by the U.S. Department of Justice. Grant monitoring activities conducted by the COPS Offrco include site visits, office -based grant reviews, alleged noncompliance
<br />reviews, financial and programmatic reporting, and audit resolution. As a CHP grantee, you agate to cooperate with and respond to any requests for information
<br />Pertaining to your grant.
<br />14. Employment Eligibility. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Cidwnship and lmmigration Services Employment
<br />Eligibility Verification Form (t -9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States.
<br />13. Community Polteine Community policing activities to be initiated or enhanced by your agency were identified and described in your CHP grant application.
<br />Your agency developed a commuNry policing plan for the CHP grant with specific reference to a crime or disorder problem and the following elements of cotmnunlry
<br />policing: a) problem solving —your agency's plan to assess and respond to the problem identified; b) community partnerships and support, including related
<br />govermrmmal and community initiatives that complement your agency's proposed use of CHP funding; and c) organizational menafnrmation —how your agency will
<br />use die funds in reorient its mission to community policing or enhance its involvement in and commitment to community policing.
<br />The COPS Office defines community policing as a philosophy that prim mles organizational suatcgim which support the systematic use of partnerships and problem -
<br />solving techniques, to prcuctively, address the immediate conditions that give rise to public safety issues such ae nine, social disorder, and fear of crime. Clip grants
<br />must be used to initiate or enhance community policing activities. All newly lumd, additional or mlinn d officers (or am equal comber of redeployed veteran officers)
<br />funded under CHP must implement your agency's approved community policing plan, which you described in your grant application.
<br />16. Community Policing Self Assessment Tool (CPSAT). The COPS Office will require your agency to complete the Community Policing Self Assessment Tool
<br />(CP -SAT) twice within the grant period, at the beginning and again towards the and of your grant period.
<br />17. Contracts With Other durlsdictlom. Grantees that provide law enforcement services to anmdierjurisdiction trough a contract must emum that officers funded
<br />under this grant do not service the otherjunin ictfon, but will only be involved in activities or performserviom that exclusively benefit the grantee's osm jurisdiction.
<br />IS. False Statements, False statements or otsims made in connection with COPS grants may result in fines, imprisonment, or debarment fpm participating in federal
<br />grants or contracts, and/or any other remedy available by law.
<br />19. Additional Hiuh -Risk Grantee Reaulrecomin, The recipient agmes to comply with any addidone[ requhdnents that my be imposed during the grant
<br />performance period if die awarding agency determines that the recipient is a high -risk grantee (28 C.F.R. Parts 66 and 70).
<br />20. System for .Award Management (SAM( and Universal Identifier Reaniremm .
<br />The Office of Management and Budget requires federal agencies in include the following standard award tens in all grants and cooperative agreements made an or
<br />after October I, 2010:
<br />A. Requiremenrfor System for Award Management (SAM) Aegistmilon
<br />Ualwt; you are exempted from this requirement under 2 G.F.R. Part 25.110. you as the recipient must maintain the currency of your information in the SAM until you
<br />submit tat fatal financial report required under thus award or receive the final payment, whichever is later. This requires that you review and update the information at
<br />least annually after the initial registration, and more frequently if required by changes in your information or another award term.
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