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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 16, 2014 TITLE: CONTRACT AWARD TO ALL AMERICAN ASPHALT FOR CONSTRUCTION OF A CLASS II BIKEWAY AND ALLEY/STREET IMPROVEMENTS (PROJECTS 136786, 146813, & 146803) CITY MANAGEFO CLERK OF COUNCIL USE ONLY: ter As Recommended 023 ❑ As Amended ❑ Ordinance on 1a' Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with the Base Bid, in the amount of $631,573, for construction of the Chestnut Avenue Class II Bikeway from Standard Avenue to Grand Avenue; Alley Improvements FY 2013-14; and Chestnut Avenue Rehabilitation from Broadway to Main Street, 2. Approve the Cost Analysis for a total estimated project delivery cost of $757,888. 3. Authorize the City Manager to execute change orders in an amount not to exceed the total authorized contingency of $63,157. ENVIRONMENTAL & TRANSPORTATION ADVISORY COMMITTEE ACTION On April 8, 2014, the Environmental & Transportation Advisory Committee (ETAC) considered tree removals and replacements along Chestnut Avenue and Santa Fe Street. By a vote of 4 to 0 (1 absent), ETAC approved a motion for the removal of seven of the City -owned (Pine) trees and installation of replacement trees, conditional on planting of Tabebuia Alleviate trees, the number to be determined by City staff; and in areas that do not have enough room, one Crepe Myrtle tree may be planted, with the possibility of co -mingling the two tree species. The recommended action will allow the City to enter into a contract with All American Asphalt and proceed with construction of three projects identified in the City's Capital Improvement Program, The work includes installing a Class II bikeway on Chestnut Avenue (Project 136796), replacing pavement within two alleys (Project 146813), and replacing pavement on a roadway segment of Chestnut Avenue (Project 146803). Both pavement replacement projects have been identified as high priorities in the City's Pavement Management Program. Additionally, the bike trail along Chestnut Avenue is one of the critical missing links of the City's Golden Loop. Once completed, these improvements will expand the City's Class II bikeway, repair existing drainage problems, enhance the ride quality of the street, extend the life of adjacent infrastructure, and enhance the visual appearance of the street.