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s • s <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 16, 2014 <br />TITLE: <br />AMENDMENT TO AGREEMENT WITH <br />SYSTEM INNOVATORS INCORPORATED <br />FOR IMAGE CASH LETTER (ICL) <br />SOLUTION <br />(STRATEGIC PLAN NO. 7,5) <br />r <br />CITY MANAGERIQ <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />1992001 <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to amend the agreement with System <br />Innovators, a division of Harris Computer Corporation, for software support and maintenance <br />related to the iNovah cashiering system, to increase the contract amount by $30,000 for <br />purchase of hardware and software development of an Image Cash Letter (ICL) solution, subject <br />to non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On March 18, 2014, Council approved a three -year agreement with System Innovators for <br />software support and maintenance services for iNovah cashiering system. The Finance and <br />Management Services Agency; Parks, Recreation and Community Services Agency; and the <br />Police Department utilize System Innovators' cashiering software and hardware to process the <br />receipt of City revenue. This includes payments for municipal utility services bills, business <br />license tax, hotel visitors' tax, utility users' tax, parking citations, and all other payments <br />processed throughout the City facilities including the payment kiosk. The cashiering system is <br />fully integrated into all City payments systems. The City also has implemented an automated <br />payment process through iNovah's proprietary system. <br />The Treasury Division of the Finance and Management Services Agency is responsible for the <br />processing of City's revenues. Currently a check payment made at the cashier counter is <br />handled as follows: <br />1) Payment check is received using the current two -part check scanning /endorsement <br />and posting process. <br />2) The payment coupon is then scanned into Laserfiche for record retention; and <br />3) Finally the check is scanned through for remittance processing and deposit. <br />25G -1 <br />