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Information Technology Assessment <br />City of Santa Ana October 30, 2014 BAFO V2 <br />Task 1. Review Current Technology Dacumentat gr <br />This task will entail reviewing existing documents related to IT and related <br />organizational information. This task will entail reviewing existing <br />documents to establish a baseline understanding of the City's enterprise <br />architecture and systems environment. Documents could include: <br />• Network Topology diagrams <br />• City Organization Chart and Mission Statements <br />• IT Mission Statements, IT Organization Chart, IT Staff Classifications <br />• Previous Strategic IT or Business Plans <br />• Planned IT Initiatives <br />• Other documents as appropriate <br />Assumptions: <br />1. Reference documents will be provided to ThirdWave on the same day <br />as the Project Kick-off Meeting or within the first week of the project. <br />2. This task will not produce a deliverable. <br />Deliverable 1,1; Review Existing iT Documentation <br />cask 1:2r r Prepare lT [nyent®ry Sp eaclstieet , <br />© 2014 <br />This task will entail developing an IT Systems inventory spreadsheet <br />reflecting the City's organization and providing it to the City for data <br />collection by appropriate City iT staff. We understand that the City may <br />already have an inventory of systems; however this spreadsheet will be <br />specifically structured to work with ThirdWave's methodology. The <br />inventory will create a complete list of existing IT projects and initiatives, <br />and infrastructure and application system assets. The IT inventory will be <br />provided by City IT staff and ThirdWave will review and evaluate existing <br />documentation for completeness, consistency, and relevancy to the <br />development of the IT Strategy. The inventory will include the following <br />systems, which will be referenced in subsequent tasks. <br />Technology by Department or Enterprise <br />• Infrastructure (Topology, bridges, routers, hubs) <br />• Hardware: Servers, Workstations, Mobile Devices, Peripherals <br />• Software: <br />• Departmental (Recreation Registration & Payment Processing <br />Systems, Land-based Permitting, etc.) <br />• Enterprise: Financial, HR, Time Keeping & Scheduling, etc. <br />• Web -enabled / E -Government <br />Deliverable 1.1: Prepare iT inventory Spreadsheet <br />Proposal <br />12 <br />ThirdWave 11400 W. Olympic Blvd- Suite 200 Los Angeles CA 90064 310.914.0186 V 310.312.9513 F <br />