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Information Technology Assessment _ <br />City of Santa Ana October 30, 2014 BAFO V2 <br />Task 07'Project Klcic off Meeting: _, <br />This task will entail holding an onsite project kickoff meeting with the City <br />and ThirdWave's Project Team, A PowerPoint presentation will be <br />produced to review the project goal and objectives, project plan, <br />deliverables, Mproject schedule, ThirdWave and City responsibilities, and <br />the PMBOKT project management protocol. <br />Assumptions: <br />1. Staff and management representing key departments will attend the <br />kick-off meeting, it is important that key stakeholders receive an <br />overview of the project and understand its importance to the future <br />operation and delivery of City services. <br />2 if possible, the project's executive sponsor should initiate this meeting, <br />along with the City Project Manager; to underscore the importance of <br />the project. <br />3. This meeting will last an hour to an hoar and -a -half long depending on <br />questions. <br />Deliverable 0.1: Project Kickoff Meeting <br />Task 4 2 ' "� 0�! g Proaect Coardinateon , , u==MEN= <br />This task will entail holding ongoing project progress and coordination <br />meetings or conference calls with the City's Project Manager, i.e., on a <br />weekly basis. This will serve to review 1 discuss the project's progress, <br />issues identified to date, and plan / prepare for future tasks. <br />Deliverable 0,2: Ongoing Project Coordination <br />TstW 3 ly StatUS,lie <br />This task will entail providing written progress reports to the City's Project <br />Manager each month. Progress reports will outline the status of the <br />project, including the following, as appropriate: <br />• Description of progress made during the reporting period <br />• Deliverables completed and delivered during the reporting period <br />• Outstanding issues and recommendations for resolution (if any) <br />• Scope, cost and schedule integrity status <br />Assumptions: <br />1. The project plan assumes a five (5) month project schedule, therefore <br />5 monthly progress reports will be provided at the end of months 1 <br />through 2 of the project. <br />Deliverable 0.1 Monthly Status Reports <br />Proposal <br />© 2014 <br />Thif - -- -, <br />— -- _�... <br />rdWave 11400 W. Olympic Blvd._ _ Suite 200 Los Angeles GA 90064 _31-6-914.0186-V 31.0.312 9513 F <br />