Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 20, 2015 <br />TITLE: <br />CONTRACT AWARD FOR <br />POLICE UNIFORMS AND <br />EQUIPMENT <br />(SPEC. NO. 14 -067) <br />(STRATEGIC PLAN NO. 1, 3A) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on1"Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Galls, LLC and Keystone Uniforms for the purchase of police uniforms and <br />equipment for a three -year period in an annual aggregate amount not to exceed $330,000, with <br />provision for two, one -year renewals exercisable by the City Manager, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Police Department's Central Distribution Center (CDC) provides uniforms and body armor <br />vests to approximately 400 uniformed and field personnel. Uniforms and body armor are an <br />essential piece of daily equipment and help to identify department personnel by assigned duties, <br />provide protection, and provide for professional appearance of law enforcement personnel. New <br />officers and employees are initially issued a full uniform which consists of a duty jacket, three <br />shirts, two pants, leather gear and a body armor vest. Thereafter, uniforms are replaced on an <br />annual basis (as requested) and the replacement allowance consists of three shirts and two <br />pants. Body armor is replaced every five years. Special units such as SWAT, Mounted Patrol, <br />and K9 are issued different uniforms specialized for each unit, but are replaced in a similar <br />manner. <br />Traditionally, police uniforms and body armor vests have been handled as separate contracts. <br />Combining the two contracts will provide the option to select between the two vendors, will <br />ensure contract items stock availability, low price and immediate service for required fittings and <br />alterations on uniforms and equipment. In order to maintain an adequate inventory and <br />continuously meet the needs of the Police Department, the contract awarded to the listed <br />vendors affords the City the best coverage for providing uniforms and body armor to personnel <br />without interruption. <br />22A -1 <br />