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III. Proposal Requirements & Submission Details <br />Firms interested in responding to this RFP should prepare a brief and concise proposal, including the following <br />sections: <br />1. Introduction - Present general introductory comments, including a purpose statement describing your <br />understanding of the proposed project and required services. <br />2. Work Plan - Formulate a work plan that clearly and systematically identifies and describes all tasks and <br />subtasks necessary to complete the requirements set forth in the Scope of Work (Section II). <br />3. Personnel and Experience - Prepare an organizational chart showing the names and titles of the project <br />manager, professional and supporting staff, sub - consultants, and other key personnel that will be <br />assigned to the project. <br />4. Cost Proposal - Prepare a not -to- exceed cost proposal and provide a cost breakdown for each task and <br />subtask identified in the work plan. <br />5. Project Schedule - Prepare a schedule that illustrates the estimated timeline, in monthly increments, <br />for completing project tasks and subtasks. <br />Only written proposals will be considered. All materials submitted shall become a part of the proposal, and <br />may be incorporated in a subsequent contract(s) between the City and the selected proposer. Failure to <br />comply, other than as specifically permitted in the RFP, may disqualify a proposer from further consideration. <br />Deadline for Submission: To be considered, proposals must be received on or before 5:00 p.m., Friday, March <br />6, 2015. <br />Where to Submit Your Proposal: The complete proposal package shall be placed in a sealed envelope or box <br />labeled "Proposal for the Arts and Culture Master Plan." Said envelope or box shall have the name and <br />address of the Proposer on the outside and be delivered to: <br />City of Santa Ana, <br />Community Development Agency <br />20 Civic Center Plaza, 6th Floor <br />Santa Ana, CA 92702 <br />Number of Copies: Please provide one (1) original, one (1) reproducible copy, and six (6) copies. Plainly <br />identify the respective documents. The reproducible copy is one which can readily be reproduced through a <br />photocopier; it should be unbound and unstapled. <br />19C -12 <br />