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V. Miscellaneous Terms and Conditions <br />Notification <br />The Community Development Agency shall notify all proposers in writing of the Commission's <br />recommendation. <br />Contractual Arrangements <br />The proposer selected to perform the services outlined in this RFP will enter into a Contract, approved as to <br />form by the City Attorney, directly with the City of Santa Ana. <br />Verification of Information <br />The City reserves the right to verify the information received in the proposal. If a proposer knowingly and <br />willfully submits false information or data, the City reserves the right to reject that proposal. If it is <br />determined that a Contract was awarded as a result of false statements or other data submitted in response <br />to this RFP, the City reserves the right to terminate the Contract. <br />Cost of Preparation <br />All costs of proposal preparation shall be borne by the proposer. The City shall not, in any event, be liable for <br />any expenses incurred by the proposer in the preparation and /or submission of the proposal. <br />Proposal Protest <br />Any protest to a proposal award(s) must be in writing. Upon receipt of protest, the Executive Director of the <br />Community Development Agency will furnish protester with a written statement setting forth the reasons for <br />the proposed award based on the best overall value to the City and will hold a hearing within five (5) working <br />days after receiving the protest, unless waived by the proposer. <br />At or prior to the hearing, the protester may present evidence as to why the award should not be made <br />according to the City's plans. After the close of the hearing the City Manager shall make a final determination <br />with respect to the protest, and shall award the contract accordingly or reject all proposals. This decision shall <br />be final. <br />Important Notices <br />Candidates who mail their proposals should allow adequate mail delivery time to ensure timely receipt of the <br />proposals. Late proposals will not be considered for review. The City reserves the right to determine the <br />timeliness of all proposals submitted. At the day and time appointed, all timely submitted proposals will be <br />opened and the name of the proposer(s) announced. No other information about the proposals will be made <br />public until such time as a recommendation is made to City Council. <br />The City reserves the right to extend the deadline for submission should such action be in the best interest of <br />the City. In the event the deadline is extended, proposer(s) will have the right to revise their proposal. <br />Proposals may be withdrawn personally, by written request, prior to the scheduled closing time for receipt of <br />proposals. <br />Submission of a proposal pursuant to this RFP shall constitute acknowledgement and acceptance of the terms <br />and conditions set forth herein. Portions of this RFP and the contents of the proposal submitted by the <br />successful proposer may become contractual obligations if a Contract is awarded. Failure of the successful <br />19C -14 <br />