20A - AA - CARNIVALS AT CITY PARKS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 3, 2015 TITLE: AGREEMENT WITH FIESTA DE CARNIVAL AND APPROPRIATION ADJUSMENT FOR CARNIVALS AT CITY OWNED PARKS {STRATEGIC PLAN NO. 5, 4B} 1�. Cl{vvtzca CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: m,2TWTA ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Authorize the City Manager and Clerk of the Council to execute an agreement with Fiesta de Carnival in the amount of $46,750 for a one -year term with two one -year renewal options, subject to non - substantive changes approved by the City Manager and City Attorney. 2. Approve an appropriation adjustment recognizing carnival revenue in the amount of $46,750 in the Recreation Special Fees and Donations revenue account (no. 02213002 57010) and appropriate funds to the Recreation Special Fees and Donations expenditure account (no. 02213200 62300). DISCUSSION On December 2, 2014 a Request for Proposals was issued and mailed to 24 carnival operators for providing nine carnivals on city -owned parks. Fiesta de Carnival and "O" Entertainment submitted proposals for review. A five member evaluation committee consisting of representatives from the Police Department and the Parks, Recreation and Community Services Agency reviewed both proposals. O'Entertainment submitted a proposal for Jerome Park while Fiesta de Carnival submitted a proposal for all parks, except Delhi. Additionally, Fiesta de Carnival's proposal included a clause that their proposal of operating all carnivals, except Delhi Park, is contingent on being awarded the carnivals at Jerome Park and Madison Park. Considering that both vendors are equally capable and have successfully operated previous carnivals, but that Fiesta de Carnival submitted a proposal for the majority of the parks, the evaluation committee selected Fiesta de Carnival. 20A -1