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CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR LED POST TOP RETROFIT STREETLIGHTS LED PARKING STRUCTURE LIGHTING The purpose of this Request for Proposals (RFP) is to obtain a Proposer to enter an agreement with the City to (1) remove and dispose of existing historic, decorative post top street light luminaires, and furnish and install energy efficient LED post top retrofit streetlight luminaires (2) remove and dispose of existing high pressure sodium parking structure lighting and install new energy efficient LED structure lighting. The ALTERNATE PROPOSAL is to provide and test only. The Proposer will be required to provide 375 LED post top retrofit street light luminaires and 123 parking structure luminaires. The City reserves the right to increase or decrease the quantity of lights at no additional cost per fixture. il. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of one year or until the work is complete. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The projected contract award date is Tuesday November 18, 2014 and may be adjusted as necessary by the City. Ill. PROPOSAL DEPOSIT AND PERFORMANCE BOND A proposal deposit in the amount of five percent (5 %) of the total proposed annual contract amount set forth in Exhibit B shall accompany each proposal. The proposal deposit must be in the form of a bid bond, cashier's check, certified check, bank draft, letter of credit, trust company treasurer's check, or money order. Checks shall be payable to the City of Santa Ana. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED. Proposal deposit of the unsuccessful proposers shall be returned upon award of contract by the City. The successful proposer shall supply a performance bond & payment bond in the amount of one - hundred percent (100 %) of the successfully awarded total annual contract amount of the proposal prior to execution of the contract. Upon receipt of the performance bond, the proposal deposit will be returned. The proposal deposit is subject to be forfeited if the successful proposer fails to execute the written contract and furnish the required performance bond, or to satisfy any other conditions present within a reasonable time as determined by the City. The performance bond is to be renewed annually and submitted by the contractor in the amount of the total annual contract amount. Performance & Payment bonds are not required for provide only alternate. IV. SCOPE OF WORK/SERVICES The scope of work may include any and all work efforts as set forth in EXHIBIT A - SCOPE OF SERVICES. RFP FOR LED POST TOP RETROFIT STREETLIGHTS & SARTC STRUCTURE LIGHTING Page 4