25F - AGMT - CROSSING GUARDS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 17, 2015 TITLE: AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR ADULT CROSSING GUARD PROGRAM (STRATEGIC PLAN NO. 1, 1) •/ � ilV" (tu CITY MANA ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: :•0:• o, ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a three -year agreement with All City Management Services Inc. (ACMS) to provide an Adult Crossing Program, in an amount not to exceed $1,927,978 with an additional 15% contingency if needed, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In December 2014, the City issued Request for Proposals (RFP 14 -090) for Adult Crossing Guard services to ensure the safe movement of elementary school children around school zones within the City of Santa Ana. Currently, the Crossing Guard Program provides crossing guard services to three school districts, which includes 35 schools, with a total of 49 crossing guards throughout the City. Two vendors responded to the RFP; All City Management Services and Securitas. An evaluation committee consisting of representatives from PD Traffic and PD Administrative Services reviewed and rated the two proposals. The proposals were evaluated according to Responsiveness to RFP (20 %), Experience of Firm and Personnel (40 %) and Cost of Proposal (40 %), as stated in the RFP. The results of the evaluation are as follows: Vendor Score All City Management Services 378 Securitas 354 400 points max The Police Department proposes to enter into a three -year agreement with All City Management Services. All City Management Services has been accommodating, professional and consistent in handling Crossing Guard Services under their current agreement with the City. 25F -1