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Agreement Amendments with Landscape West, <br />DMS and Mariposa Landscape <br />February 17, 2015 <br />Page 2 <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency ( PRCSA) is responsible for the <br />landscape maintenance of all city parks and recreational facilities. Landscape maintenance is <br />divided into four park districts and the Civic Center. On October 15, 2014 city staff issued a <br />request for proposals (RFP) to solicit proposals for landscape maintenance services. Upon <br />review of the submitted proposals city staff rejected all bids due to cost. A new RFP with a <br />revised scope of work was issued on December 18, 2014. The proposals for the second RFP <br />were also rejected due to cost. <br />Due to the need for landscape maintenance services city staff contacted the existing landscape <br />maintenance companies for Districts 1, 2, 3, and 4 to negotiate a contract extension, scope <br />adjustment and compensation adjustment in an effort continue basic services and to keep costs <br />at the same or lesser amount. The negotiation resulted in a cost reduction of approximately <br />$135,000 over a 12 -month period. <br />During the upcoming year, PRCSA will be working on ways to reduce the cost of landscape <br />maintenance contracts. Methods may include: working with the Community Development <br />Agency's Economic Development division to identify Santa Ana based small to medium sized <br />landscape businesses, reviewing the scope of services to determine which requirements could <br />be adjusted to allow more competition, and conduct cost - benefit analysis to determine which <br />functions should be performed by city staff and which should be contracted. <br />Due to the passage of Senate Bill 7, regarding state prevailing wages, PRCSA will require its <br />landscape maintenance contractors to comply and the contractual amounts reflect this <br />requirement. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, <br />Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy <br />b (equitably maintain existing streets and associated assets in a state of good repair so they are <br />clean, safe and aesthetically pleasing for all users). <br />FISCAL IMPACT <br />Funds are available in the Park Maintenance expenditure account (no. 01113250 - 62320), Santa <br />Ana Zoo expenditure account (no. 01113220- 62320), Downtown Maintenance expenditure <br />account (no. 40718842 - 62300), Community Activities expenditure account (no. 01105810- <br />62300), Parking Meter expenditure account (no. 02718860- 62300), Successor Agency <br />expenditure account (no. 67118021- 62300), and Criminal Activities expenditure account (no. <br />02614450 - 62300). These contracts crossover into fiscal year 2015 -2016, funds for that period <br />will be appropriated during the budget process. <br />25A -2 <br />