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U. S. Department of Justice
<br />Office rif Conlaunity Orienaed Policing StaTioes
<br />2014 COPS Hiring Progrant Grant Terms and Conditions
<br />application. Grant modifications under CHP are evaluated on a case -by -case hruis. The COPS Office will only consider a modification request After an agency makes
<br />flail, approved budget and/or personnel decisions. An agency ntny implement the modined grant award following written approval front the COPS Office. Please be
<br />aware that Lite COPS Office will not approve any modification request that results in an increase of Federal funds.
<br />9, Evaluations. The COPS Office may conduct inanitoring or Spenser national evaluations of tine COPS Hiring Program. The grantee agiroas to cooperate with the
<br />monitors and evaluators.
<br />10. Reports, To assist the COPS Office in the monitoring of your award, year agency will be responsible far submitting quarterly progranmratie progress reports and
<br />quarterly Federal Financial Reports Using Standard Fort 425 (SF -425).
<br />11. Federal Civil Rights Laws, As a condition of receipt of federal financial assistance, you acknowledge and agree that you will not (and will require any
<br />snbgiautees, contractors, agccessors, trans Firma, land assignees not to), on the gmartd of race, enter, religion, national origin (which includes providing limited- Eagl!sh
<br />pro ticient persons a turf gful access to your programs), sex, disability or age, unlawfully exclude any person front participation m, deny the benefits of, or
<br />employment to any person, or subject any person to discrimination in cunnecdom with any programs or activities funded in whole or in part with federal Rinds. Those
<br />civil rights requirements are found In the non- diserindnadon provisions of Title V1 of the Civil Rights Act of 1964, as amended (42 U, S.C. § 2000d); the Crunibus
<br />Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C, § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U. S.C. § 794); the Aga
<br />Discrimination Act of 1975 (42 U.S.C. §6101, At seq ); Title LY of the Edueatfon Amendments of 1972, As amended (20 U.S.C. 1681 at sec.); and the corresponding
<br />DOJ regulations. implementing Hsose statutes at 28 C.F.R. Part 4.2 (subparts C, D, E, G, and 1). You also agree to comply with Executive Order 13279 Equal Treatment
<br />for Faith -Based Organizations and its implementing regulations at 28 C.F.R. Part 38, which requires equal uoahnent of religious organizations in the funding process
<br />and non-discriniiration of beneficianes by Faidi -Based Organizations on the basis of belief or nou- belief.
<br />12. Equal Employment Odoartunity plan (ESOP) All recipients of funding from tie COPS Office must comply with the federal regulations pertaining to the
<br />development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Part 42 subpart E).
<br />13, Grant @fondtm•ing Activities. Federal taw requires that law enforcement agencies receiving federal loading from the COPS Office must be monitored to ensure
<br />compliance with their grant conditions and other applicable statutory regulations. The COPS Office is also interested In tracking the progress of our pmgmmnt i and die
<br />advancement of community policing. Bath aspects of grant irnplanacmadon— compliance and progrmmnatic benefts —ere pmt of the monitoring process coordinated
<br />by the U.S. Ueparnnett of Justice. Count monitoring activities conducted by the COPS Office include site visits, office -based grant reviews, alleged noncompliance
<br />reviews, Financial and programmatic reporting, and audit resolution. As a CEP grantee, you agree to cooperate with spit respond to any requests for Information
<br />pertaining to your grant.
<br />14, Employment Eliulbihity, The grantee agrees to complete and keep on file, as appropriate, a Bureau of Cifiaenahip and hnmlgrmiou Sen ions Employment
<br />Eligibility Verification Form (1.9). This Form is to be used by recipients of Federal Rinds to verily that potions ore eligible to work in the United Sates,
<br />15. Community Policing, Community policing activities to be initiated or enhanced by your agency were identified and described in your CLIP gram application
<br />Your agency developed a cotumunily, policing plan for the CID' grant with specific reference to a crime or disorder problem and the following elements of community
<br />policing: a) problem solving —your agency's plait to assess and respond to Clio problem identified; b) community partnerships and support, including related
<br />governmental and couununity initiatives Hrat complement your agemy's proposed use of CHP treading; and c) organdzatiorud trm>sfnrnntion —how your agency will
<br />use die funds to reorient its mission to continually policing or outhouse its involvement in And commitment to community policing.
<br />The COPS Office ileEines community pol let ag as A philosophy that promotes organdratioua ]strategies, which support the systematic use of partnerships and problem-
<br />Sol king techniques, to proactively address the Immediate conditions brat give rise to public safety issues such as crime, social disorder, and fear of odma. CIiP grants
<br />must be used to initiate or edmnce community ty policing activities. All newly hired, additional or retired ofPoere (or an equal number of redeployed veteran officers)
<br />funded under CHIP must implement your agency's approved community policing plan, which you described in your grant application.
<br />16. Conrm tin tty Policing Sell' Assessment Tool (CI' -SAT), The COPS Office will require your agency to complete rte Cmmnunity Po lining Self Assessment Tool
<br />(CP -SAT) twice within the grant perod, at the beginning sad agaln towards the end of your grant period.
<br />17. Contracts With Other Jurisdictions. Grantees that provide law mtbremnent services to anodrerjurisdiction through a contract must ensure that offli fimded
<br />under this grant do not Service the otherju risdiction, but will rally be involved in activities or perform servioes that exclusively benefit the grouse's owaijurisdiedon
<br />18. False Statements False statements or shoals made in connection with COPS grants may, result in foes, imprisonment, or debarment front participating in federal .
<br />grants or contracts, and/or any other remedy available by law.
<br />19. Additional High -Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during the grant
<br />perfonnanee period if fle Awarding agency detonators Heat the recipient Is a Idgh -risk grantee (28 C.F.R. Paris 66 and 70).
<br />20. System for Award Ma rgmnent (SAldl and Universal Identifier Rejuirmients.
<br />The Office of i/bmagement and Budget requess federal agencies to include llte Following standard maned term in all grants and cooperative agreements made on or
<br />after October 6 201o:
<br />A. Requirwnentlin- Systain for Award Management (SAM) Registration
<br />Unless you are exempted Ron this rctluh•emaat under 2 C.F.R. Part 25.110, you as the recipient must maintain die currency of your information in the SAM until you
<br />submit the foul financial report required under this award or receive the final payintar, whichever is later. This requires that YOU review and update the information at
<br />least Annually after the Initial registration, and more frequently if required by cluangee do your information or another award tent.
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