Laserfiche WebLink
(1) Contractor shall provide and operate, at no cost to the City, a computerized tree <br />inventory system that is capable of uploading historic data and that is compatible <br />with the current tree inventory provided by current contractor (Arbor Access) <br />inventory system (web -based SQL Server 2008). <br />1. This system shall be password accessible twenty four (24) hours each <br />day of the year via the internet. <br />2. Historic tree inventory and work history data, to be provided by the City, <br />shall be uploaded and operational within Contractor's tree inventory <br />system prior to the commencement of any tree service work under the <br />terms of an awarded contract. <br />3. Thereafter, the Contractor shall update and maintain the tree site <br />specific, internet accessible, computerized tree inventory system to <br />reflect changes in baseline data (e.g. species, height, DBH) and to <br />record the date, cost and crew identity for any trimming, removal, <br />planting or emergency response work that occurs at any tree site at <br />which tree work is performed. The system shall be upgraded to reflect <br />the removal and replacement of trees, as well as the addition of trees to <br />the inventory. <br />4. The system shall be capable of maintaining and displaying all past work <br />histories for any and all tree sites in the inventory, both individually and <br />collectively by query, as well as future scheduling to the extent known. <br />5. All aspects of the system including, but not limited to, data entry, system <br />maintenance, system hardware and /or software upgrades and server <br />security and stability shall be the responsibility of the Contractor and <br />shall be provided at no cost to the City. The system shall not be <br />proprietary in the nature of its function and shall operate and interface <br />with common computer software and web based applications, including <br />the ability to export data into common spreadsheet applications. The <br />records created for the City shall be the property of the City. <br />(2) The Contractor shall keep accurate records concerning all of his /her employees <br />or agents. The Contractor shall provide this information in an organizational <br />chart as changes in staffing occur. Additionally, the Contractor shall provide the <br />City with names and telephone numbers of emergency contact employees. <br />(3) Contractor will provide on a monthly basis to the Projects Manager or designee a <br />report of any changes noted or performed by the Contractor to the existing street <br />Park Tree Inventory. The City of Santa Ana reserves the right to adjust quantities <br />to this contract. These adjustments will be determined by the Project Manager or <br />designee. <br />O. EMERGENCY SERVICES <br />The Contractor will provide the City a twenty -four (24) hour emergency phone number <br />and name of at least two (2) qualified persons who can be called by City representatives <br />when emergency maintenance conditions occurs. These Contractor representatives <br />shall respond to said emergency within thirty (30) minutes of receiving notification and <br />mobilize field staff to respond to the emergency within two (2) hours. <br />City of Santa Ana Street Tree Maintenance RFP <br />19E-22 Page 19 <br />