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GREAT-WEST FINANCIAL-RETIREMENT
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Last modified
4/1/2015 8:53:27 AM
Creation date
3/30/2015 3:19:34 PM
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Contracts
Company Name
GREAT-WEST FINANCIAL-RETIREMENT
Contract #
A-2014-208
Agency
FINANCE & MANAGEMENT SERVICES
Council Approval Date
9/2/2014
Expiration Date
9/2/2016
Insurance Exp Date
3/31/2015
Destruction Year
2021
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including but not limited to an investment advisor, or any <br />authorized agent thereof. <br />This section represents a reasonable allocation of risk, <br />and that it will survive the termination of this Agreement. <br />Plan Sponsor acknowledges that Great -West, its <br />affiliates, and their directors, officers, employees and <br />authorized representatives are not responsible for <br />investment performance of any Authorized Investment <br />Options under the Plan. <br />VIII. NOTIFICATIONS <br />All notices, requests, demands or other <br />communications provided for or required by this <br />Agreement, or any instrument or document delivered <br />pursuant to this Agreement, will be in writing. <br />Notices to Great -West will be addressed as follows: <br />Great -West Financial <br />Charles P. Nelson, President, <br />Retirement Services Division and <br />Beverly A. Byrne, Chief Compliance Officer <br />8515 East Orchard Road, 1 OT2 <br />Greenwood Village, CO 80111 <br />Notices to Plan Sponsor will be addressed as follows: <br />City of Santa Ana <br />Francisco Gutierrez, Executive Director <br />Finance & Management Services <br />20 Civic Center Plaza, M17 <br />P.O. Box 1988 <br />Santa Ana, CA 92702 <br />Each party may designate a different address by <br />sending written notice to the other party, to be effective <br />within ten days of the date of the notice. <br />IX. AGREEMENT TERM AND TERMINATION <br />The Effective Date of this Agreement is the date it has <br />been signed by both Plan Sponsor and Great -West. This <br />Agreement may be terminated upon 60 days' written notice <br />by either Plan Sponsor or Great -West. <br />This Agreement is for a term of one year with an <br />option for one additional year as approved by Plan <br />Sponsor's Plan Administrator Committee. Plan Sponsor <br />reserves the right to solicit industry and market information <br />and providers to benchmark items such as service levels, <br />investment options, relationship management, reporting <br />and recordkeeping. In addition, Plan Sponsor may release <br />requests for proposals at any time without immediate <br />termination of this Agreement with written notice. This <br />Agreement may be terminated with or without cause with <br />60 days' written notice by either Plan Sponsor or Great - <br />West. <br />X. RECORDKEEPING, COMMUNICATION AND OTHER FEES <br />A. Recordkeeping and Communication Fees <br />Plan Sponsor, upon reasonable notice, has the right to <br />examine and audit all payments, fees, credits, interest and <br />accounts related to this Agreement with Great -West and <br />any affiliates, subsidiaries, third parties and investment <br />providers. Great -West will provide a quarterly Plan fee <br />disclosure showing detailed cash flow, itemized services <br />and costs, incentives and subsidies, etc. Great -West must <br />provide the formula and calculations for all figures provided <br />to Plan Sponsor. Great -West shall provide Plan Sponsor <br />with qualified staff to answer questions by Plan Sponsor - <br />assigned examination and audit staff. <br />1. Amount of Fee <br />An annual Recordkeeping and Communication <br />Fee of 0.10% of total Plan Account and <br />Participant account balances, excluding loan <br />balances, is payable to Great -West. This fee <br />assumes the use of certain Great -West fund <br />options. <br />Beginning with the Effective Date, this fee will <br />be calculated monthly based on the average <br />daily balances on the processing date during the <br />Agreement term and will be debited quarterly <br />from any unallocated Plan Accounts that are <br />eligible to pay Plan expenses. Partial quarters <br />during the Agreement will be prorated. <br />In the event the Plan Account balances are not <br />sufficient to cover the fee, remaining amounts will <br />be debited pro rata from Participant accounts. <br />2. Revenue Sharing to the Plan <br />All Revenue will be credited by Great -West to <br />the Plan. Great -West will provide a quarterly <br />statement of all funds paid to the Plan account. <br />City of Santa Ana Services Agreement 4 -16 -14 (one -year term) Page 15 <br />
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