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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 21, 2015 <br />TITLE: <br />(SPEC. NO. 14 -056) <br />(STRATEGIC PLAN N 6,1G <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />.--G• _D <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on ls`Reading <br />❑ <br />Ordinance on 2ndReading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Approve an appropriation adjustment transferring funds from the Public Works Water <br />Quality & Measurement, Sanitary Sewer Service, Roadway Cleaning accounts and from <br />the Finance and Management Services Building Maintenance accounts to the City Yard <br />Operations account, for the purpose of replacing an HVAC unit at the Corporate Yard <br />Public Works Administration Building. <br />2. Award a contract to AP Construction Group for the replacement of a rooftop HVAC unit in <br />an amount not to exceed $134,500, subject to nonsubstantive changes approved by the <br />City Manager and City Attorney <br />DISCUSSION <br />The Finance and Management Services Agency Building Maintenance oversees City facilities to <br />ensure mechanical systems operate safely and efficiently and meet all applicable laws and <br />regulations. The commercial grade rooftop HVAC system at the Corporate Yard Public Works <br />Administration Building was installed in 1991. After twenty -four years of services the system is <br />frequently out of order and requires continuous repairs. Approval of the recommended action will <br />provide for the replacement of the system which has exceeded its useful life. <br />The notice soliciting proposals was advertised on September 23, 2014, on the City's online bid <br />management and publication system. A summary of the solicitations and proposals received is as <br />follows: <br />31 Vendors notified <br />11 Vendors downloaded the solicitation <br />10 Vendors attended the job walk <br />4 Proposals received <br />Proposals were received, opened on October 20, 2014 and evaluated (Exhibit 1). Proposals were <br />scored based in part on vendor's responsiveness to the specifications, experience and financial <br />20B -1 <br />