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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 21, 2015 <br />TITLE: <br />CONTRACT AWARD TO <br />CALIFORNIA MEDIA <br />SOLUTIONS FOR COUNCIL <br />CHAMBER CAMERAS AND <br />CONTROL ROOM UPGRADES <br />(SPEC. NO. 15 -018) <br />{STRATEGIC PLAN NO. 1, 2B; 2,3C) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />eT.-¢• <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on V'Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />Award a contract to California Media Solutions for the purchase of video cameras and control <br />room equipment for the Council Chambers, in an amount not to exceed $38,100, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana Council Chambers is the hub of government access programming for the <br />greater Santa Ana community. Twice a month, regularly scheduled City Council meetings take <br />place in this forum. The meetings are broadcasted on the City's Cable Channel, CTV3 and online <br />using the Granicus platform, which enables viewers to watch at their own leisure as well as on <br />DVDs available for check -out at the Santa Ana Public Library. City Council meetings, as well as <br />important town hall or other specially - scheduled meetings, are Santa Ana residents' and <br />business owners' primary source of information for municipal governance. Access to these <br />meetings via multiple outlets is the key to having a well- informed proactive community. <br />The current video camera system being utilized is nearly 20 years old. A new high definition <br />camera installation with control room upgrades will provide optimal viewing from home, online, <br />and on mobile devices. Providing a Council Chamber fully- equipped with efficient and modern <br />technology will enhance this experience. Ultimately, this shift in technology offers a committed <br />approach to the quality of accurate and current information that is newsworthy and of value to the <br />public. <br />The notice inviting bids was advertised on March 6, 2015 and offers were solicited. A summary of <br />the bids and offers received is as follows: <br />22A -1 <br />