25A - AGMT - CROSSING GUARD PROGRAM

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Agreement with All City Management Services April 21, 2016 Page 2 The Police Department proposes to enter into a three -year agreement with All City Management Services, All City Management Services has been accommodating, professional and consistent In handling Crossing Guard Services under their current agreement with the City. In 2014, the Traffic Division conducted a review of the 72 crossing guard positions In the City. The review included evaluating the '"Warrant Sheet' for a crossing guard /traffic signal crossing by Public Works; analyzing traffic collision data; site surveys of the locations, and a personal interview with the crossing guards. The following factors were also considered in the analysis: 1.) Several warrant sheets recommended one crossing guard, but there were additional crossing guards assigned; 2.) Some crossing guards were in close proximity to others; 3.) There was an overhead tri -phase signal or a marked crosswalk with sufficient street signage; 4.) The collision data involving pedestrians at most locations was relatively low, or the data did not support collisions were occurring during school hours; 6.) Some crossing guards interviewed indicated pedestrian traffic was minimal; 6.) Children were crossing major streets to attend school despite the fact there was another school in closer proximity or in the same residential tract. As a result of this assessment, the Traffic Division has been able to accurately determine the best locations to assign crossing guards. The assessment determined that crossing guards were warranted at 49 locations; a decrease from the previous 72 locations, This reduction will result in an annual savings of approximately $207,300. The City Manager and the Police Chief met with SAUSD Superintendent to discuss the review procedure of the Crossing Guard program, and to obtain support for moving this item forward to the Public Safety Committee and City Council. In addition, SAPD, SAUSD and School Police staff continue to work in partnership to provide an adequate level of crossing guard staffing at appropriate locations. SAPD Traffic Division personnel attended neighborhood association meetings and answered questions related to the crossing guard assessment process and staffing levels. At their March 24 meeting, the Public Safety Committee reached consensus to move the All City Management Services agreement to the full Council for approval The cost for the new three -year agreement is as follows: An additional 15% has been added for unanticipated services, for a total three -year agreement amount of $2,217,176, 25A -2