Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 5, 2015 <br />TITLE: <br />AGREEMENT WITH BLACK AND VEATCH FOR <br />AUTOMATED METER INFRASTRUCTURE <br />FEASIBILITY STUDY AND PROJECT <br />IMPLEMENTATION PLAN, RFP NO. 15 -008 <br />(NON- GENERAL FUND) <br />(STRATEGIC PLAN NO. 6, 1, C) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on tat Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Black and <br />Veatch Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, <br />to perform a feasibility study and prepare a project implementation plan for the Automated Meter <br />Infrastructure project, for the one -year period expiring May 5, 2016, with provisions for a one -year <br />renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed <br />$50,000 annually plus a 10% contingency during the term of this agreement. <br />DISCUSSION <br />Approval of this recommended action will allow the City to proceed with the planning stage of the <br />Automated Meter Infrastructure (AMI) project as identified in the City's Capital Improvement Plan <br />by preparing a feasibility study. The proposed future AMI project involves, among other things, <br />the change -out of existing, aging, manually read water meters to new smart meters that <br />communicate via radio or similar technology and can be read automatically. The proposed AMI <br />project requires incorporating these meter reads into the City water billing system and may <br />potentially include interactive customer portals. <br />To date staff has reviewed some of the available AMI technology and its potential application, <br />impacts, and benefits for the City. Due to the complexity and costs associated with deploying an <br />AMI project, staff recommends that a consultant with expert knowledge in AMI be retained to <br />prepare a feasibility study and implementation plan. The feasibility study will analyze the costs <br />and benefits of an AMI deployment, the best available technology fit for the City, workforce level <br />of effort required, and an ideal deployment strategy for the City. Performing this study ensures <br />that stakeholder input is incorporated in the planning phase, that potential pitfalls are identified, <br />and that a vetted plan for implementation and deployment is in place prior to proceeding with the <br />project. <br />251 -1 <br />