25I - AGMT - AUTO METER INFRASTRUCTURE

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CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR ADVANCED METERING INFRASTRUCTURE FEASIBILITY STUDY L INTRODUCTION The City of Santa Ana is seeking qualified consulting firms to develop a feasibility study for Advanced Metering Infrastructure (AM[) technology for the Water Resources Division of the Public Works Agency. The ideal Consultant shall evaluate the workflow efficiencies, communications, responsiveness to customers, integration into the existing financial systems and the cost effectiveness of AMI technology over the City's current meter reading process. A detailed Scope of Work and agreement terms are attached as part of the Appendix II. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of one year with an option to renewfor one additional year. Upon completion of the selection process, the selected firm will be awarded a one year contract agreement. The City has budgeted $50,000 for this project. However, the City may, at its discretion, elect to increase the budgeted amount for this project if it is in the best interests of the City. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required insurance documents. The projected contract award date is tentatively scheduled for April 7, 2015 and may be adjusted as necessary. All services provided, and all payments made for services, shall be in accordance with the executed contract agreement. III. OPTION OF RENEWAL The City reserves the right to renew the contract for an additional one year period upon written agreement and mutual consent between the contractor and the City Manager and City Attorney. The contract may be renewed once for a total agreement period of up to two (2) years. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. V, SCOPE OF WORKISERVICES The scope of work may include any and all work efforts related to the City of Santa Ana Advanced Metering Infrastructure Feasibility Study as set forth in EXHIBIT A— SCOPE OF SERVICES. The Contractor shall be an independent contractor capable of providing experienced, RFP #15 -008 — Advanced k 2