22A - SPEC - ELEVATOR SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 19, 2015 TITLE: CONTRACT AWARD TO AMTECH ELEVATOR SERVICES FOR ELEVATOR MAINTENANCE AND REPAIR SERVICES (SPEC. NO. 13 -070) (ST R GI /, CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 16tReading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Amtech Elevator Services for elevator maintenance and repair services on the elevators at the Police Department, for a two -year period in an annual amount of $61,000 not to exceed the amount of $122,000 with provisions for two one -year renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney. The Finance and Management Services Building Maintenance Division (Building Maintenance) is responsible for maintaining approximately 30 elevators in City buildings. In order to comply with regulations from the State of California Department of Industrial Relations, Division of Occupational Safety and Health (Cal- OSHA), regular preventive maintenance and periodic testing is required. Upon successful inspection by a Certified Conveyance Technician, a conveyance permit for each piece of equipment is issued. Council awarded the elevator maintenance contract to Excelsior Elevator Services on January 21, 2014, (Spec. No. 13 -070). The Building Maintenance Division entered into a three -year contract with two one -year options with Excelsior Elevator Services (Excelsior) who offered the best pricing. Over the past year, the Police Department (PD) experienced elevator failure and excessive down time. Building Maintenance and PD staff actively worked with Excelsior Elevator to improve the elevator maintenance services being provided at PD facilities, and service continued to be unsatisfactory. One of the Holding Facilities freight elevator 4H has been inoperable since March 2014, and is now having the drive replaced. To augment the City's evaluation of Excelsior's contract performance, the City contracted with HKA Elevator (HKA), a third party consultant to assess possible causes for PD elevators being out of service for an excessive period of time, which impacted PD Holding operations. The findings by HKA disclosed various deficiencies and discrepancies, specifically Excelsior's failure to satisfactorily maintain the Police Department's elevators as operational. 22A -1