Laserfiche WebLink
Contract Award for Elevator Maintenance and Repair <br />May 19, 2015 <br />Page 2 <br />The City provided Excelsior Elevator with a corrections demand letter dated January 9, 2015, <br />outlining Excelsior's continued lack of performance in meeting the terms outlined in the contract. <br />Furthermore, correspondence was also prepared by the City Attorney's Office to Excelsior on <br />March 24, 2015, terminating the City's contract with the firm for servicing PD elevators. The <br />contract executed between the City and Excelsior allowed for the termination of the contract by <br />each respective party, where the service standards as outlined in the agreement were not being <br />met. <br />Building Maintenance contacted the next highest ranked firm, Otis Elevator Company; however <br />they declined to honor their 2014 proposal pricing. Subsequently Building Maintenance staff met <br />with the next highest ranked firm, Amtech Elevator Services and they agreed to honor their <br />pricing of $4,250 per month for the PD and Detention facility elevator maintenance and repair <br />services, as outlined in their 2014 proposal. Amtech is a recognized leader in elevator <br />maintenance and has agreed to the service standards as outlined in the City's RFP. In order to <br />address any future emergency needs, a $10,000 contingency has been added to the agreement <br />for an annual contract amount of $61,000, or $122,000 for the full two -year term. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & <br />Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City <br />assets), Strategy C (Invest resources and technology to extend the service life of existing <br />infrastructure to protect the City's investment and support a high quality of life standard). <br />FISCAL IMPACT <br />Funds are available in the Police Department Building & Facility Contract Services account (no. <br />01114403 - 62300) for the following fiscal years: FY 2014 -15 - $4,250; FY 2015 -16 - $61,000; FY <br />2016 -17 - $56,750. <br />Carlos Rojas <br />Chief of Police <br />Police Department <br />LE /RC /ds /ja <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services AgencYA_ <br />11 <br />22A -2 <br />