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Agualm <br />O • <br />CITY COUNCIL MEETING DATE: <br />JUNE 2, 2015 <br />TITLE: <br />CONTRACT AWARDS FOR WELL <br />PUMP AND MOTOR REPAIRS <br />(SPEC. NO. 15 -036) <br />(STRATEGIC PLAN NO. 6, 1, 1C) <br />I <br />CTTY MANAG <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />..Tk• -Cl <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 19' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for well pump and motor repairs for a one -year period expiring June 15, 2016, with <br />provisions for three one -year renewals exercisable by the City Manager and City Attorney, in an <br />annual aggregate amount not to exceed $400,000, subject to nonsubstantive changes approved by <br />the City Manager and City Attorney, with the following vendors: <br />Vendor Location <br />General Pump Company Inc. San Dimas <br />Weber Water Resources, LLC San Bernardino <br />DISCUSSION <br />The Public Works Agency Water Resources Division currently operates 20 active water wells and <br />seven water pumping stations to supply the City's drinking water. Staff has determined that through <br />rehabilitation, the efficiency of a majority of the water wells can be increased. The rehabilitation work <br />is needed to restore the wells to maximum water production capacity. Completion of rehabilitation <br />work will also result in the wells producing more water while utilizing less electricity. <br />The notice inviting bids was advertised on April 15, 2015, on the City's online bid management and <br />publication system. A summary of the bid invitations and bids received is as follows: <br />30 Vendors were notified <br />1 Santa Ana vendor was notified <br />9 Vendors downloaded the bid documents <br />4 Vendors attended the job walk <br />2 Bids received <br />22D -1 <br />