25H - AGMT - BILL PRINT SRVS - Laserfiche WebLink

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Agreement for Bill Print Services with InfoSend, Inc. June 16, 2015 Page 2 The original contract cap for bill print services has now been exceeded, due primarily to the need for mass mailings by the Public Works Agency to comply with the State of California Executive Order, issued by Governor Jerry Brown, related to the Emergency Drought Conditions and notification to customers regarding the City's Water /Sewer Rate adjustments. The Executive Order requires agencies to provide users information regarding conservation, water usage and enforcement. As a result, anticipated expenditures for bill print services are estimated at $195,000 through June 30, 2015. Since notices and advisories relating to water conservation will continue in fiscal year 2015 -16, staff recommends the extension of the agreement through June 30, 2016, for the total amount of $570,000. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal No. 7 Team Santa Ana, Objective No. 5F (Explore opportunities to engage with outside agencies, both private and public, to share information and increase efficiencies). FISCAL IMPACT 1. Funds up to the amount of $195,000 are budgeted and are available in fiscal year 2014 -15 on an allocated basis in various departmental accounts as follows: • Finance and Management Services Agency for the amount of $105,400 (account no. 01110130 - 62300) • Public Works Agency for the amount of $87,000 (account no. 06017644 - 62300) • City Manager's General Non - Departmental Account for the amount of $2,600 (account no. 01105015 - 62300) 2. Funds in the amount of $375,000 for fiscal year 2015 -16 will be budgeted and available, upon Council approval of the fiscal year 2015 -16 budget, and for fiscal year 2016 -17 upon exercise of the one year extension option to the contract on allocated basis as follows: • Finance and Management Services Agency for the amount of $225,000 (account no. 01110130- 62300) • Public Works Agency for the amount of $129,000 (account no. 06017644 - 62300) • City Manager's General Non - Departmental Account for the amount of $21,000 (account no. 01105015- 62300) 25H -2