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25H - AGMT - BILL PRINT SRVS
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06/16/2015
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25H - AGMT - BILL PRINT SRVS
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Last modified
6/11/2015 4:41:27 PM
Creation date
6/11/2015 4:14:31 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
25H
Date
6/16/2015
Destruction Year
2020
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CONSULTANT AGREEMENT <br />THIS AGREEMENT, dated as of this 17th day of June 2015 by and between 1nfoSend, Inc., <br />a California corporation (hereinafter "Consultant "), and the City of Santa Ana, a charter city and <br />municipal corporation organized and existing under the Constitution and laws of the State of <br />California (hereinafter "City "). <br />RECITALS <br />A. The City desires to retain a consultant having special skill and knowledge in the field of <br />municipal bill printing and mailing services and electronic bill presentment and payment <br />processing. <br />B. The City acknowledges that it has received prior Municipal Utility Services, Business <br />License Tax, and Dog License bill printing and mailing services as well as Municipal Utility <br />Services and Dog License electronic bill presentment and payment processing services from <br />Consultant prior to the date of this Agreement and intends this Agreement to cover services <br />commencing as of March 1, 2015, and City intends that any unpaid sums receivable by <br />Consultant for prior period services commencing February 28, 2014 shall be covered under <br />this Agreement. <br />C. In undertaking the performance of this Agreement, Consultant represents that it is <br />knowledgeable in its field and that any services performed by Consultant under this <br />Agreement will be performed in compliance with such standards as may reasonably be <br />expected from a professional consulting firm in the field. <br />NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the <br />terms and conditions hereinafter set forth, the parties agree as follows: <br />1. SCOPE OF SERVICES <br />Consultant shall provide paper bill processing, printing and mailing services along with <br />electronic bill presentment and payment services, as set for the in City RFP for Utility Bill Printing & <br />Mailing Electronic Bill Presentment and Payment Services, on file at the City's Treasury and <br />Customer Service Division and incorporated by this reference, and Consultant's Proposal for Utility <br />Bill Printing and Mailing, attached as Exhibit A to this Agreement. <br />a. Processing, Printing and Mailing (PPM) Services. The paper bill processing, printing <br />and mailing (PPM) process consists of processing data, address validation and POSTNET <br />bar coding, printing documents, mail preparation, applying presorted postage and sending <br />via the United States Postal Service for the City's: (1) Municipal Utility Services bills; <br />penalty and /or collection notices, associated form correspondence, other miscellaneous <br />notices and advisories including water conservation program notices, paramedic <br />subscription notices, and City newsletters; (2) Business License Tax bills, renewal <br />statements, certificates and licenses, penalty /and or collection notices, associated form <br />correspondence, and other miscellaneous notices and advisories; (3) Dog License Bills, <br />Exhibit 1 <br />25H -5 <br />
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