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I. SCOPE OFSERVICES (CONTINUED): <br />City will provide the Master Listing to Consultant by January 27, 2015. <br />Consultant will perform a 'random sort" using computer software on the <br />Master Listing to assign final identifying (lottery) numbers to each <br />approved Applicant, and will then return the Master Listing to City by <br />January 29, 2015. The Director or designee will confirm receipt of the <br />final Master Listing and advise Consultant. Consultant will print 750 copies <br />of the Master Listing to be distributed to attendees at the random <br />selection process (Lottery) on February 5, 2015. <br />D. Consultant agrees to prepare a PowerPoint presentation of the random <br />selection process (Lottery) and forward to City by January 29, 2015. This <br />presentation will ultimately be used on the day of the random selection <br />process (Lottery) for explanatory purposes to the attendees. <br />E. City agrees that on February 2, 2015 (as detailed below) and on February <br />5, 2015 (the day of the random selection process (Lottery)), the City will <br />coordinate the AudioNisual requirements in the City Council Chambers or <br />alternate location as follows: <br />• The City will make available to Consultant an A/V system, a <br />laptop computer, a pull -down screen, and aprojector for use <br />by the Consultant. <br />• The random selection process (Lottery) will be conducted <br />using a large, manually- operated raffle drum, filled with pre - <br />numbered ping pong balls. As each ball is selected, The City <br />should provide the necessary equipment to project the ball <br />number on the screen so that all participants can clearly see <br />the number selected. Any necessary projection equipment <br />must be acquired, installed and tested by January 30, 2015. <br />F. A practice session will be held at the City Council Chambers or alternate <br />location for White Nelson Diehl Evans LLP and City designated staff on <br />February 2, 2015, <br />G. The following procedures will. be followed by Consultant in conducting <br />the random selection process (Lottery) on February 5, 2015: <br />• The Council Chambers or alternate location, will be opened to <br />Consultant at least two hours in advance of the random <br />selection process (Lottery). The manually - operated drum will <br />be installed upon entry. <br />3 <br />