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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 7, 2015 <br />TITLE: <br />AGREEMENT WITH CIVIC COLLECTIONS, <br />INC. FOR ANIMAL LICENSE FEE <br />COLLECTION PROGRAM <br />(STRATEGIC PLAN NO. 7,5F) <br />cYry I NA R <br />CLERK OF COUNCIL USE ONLY: <br />..0• _o <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearng For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute an agreement with Civic <br />Collection, Inc. (CCI), subject to non - substantive changes approved by the City Manager and City <br />Attorney, for collection of new and delinquent dog license fees and penalties for a one year period <br />(July 1, 2015 to June 30, 2016) with provisions to extend an additional year (July 1, 2016 to June <br />30, 2017) upon a written request executed by the City Manager. <br />DISCUSSION <br />The Finance and Management Services, Treasury and Customer Service Division ('Treasury") is <br />responsible for the processing of applications and fees for dog licenses. The authority to collect <br />dog license fees is provided by statute for this effort. In addition, the State Health and Safety <br />Code (Sections 121575- 121710) require that local agencies implement a program that provides <br />for the control of rabies. As such, the City of Santa Ana administers a dog licensing program <br />which verifies ownership and rabies compliance of dogs within the City. <br />Community field inspection and collection efforts are a critical component of the dog licensing <br />program. In 2012 the Police Department and Treasury released a request for proposal (RFP) <br />relating to field inspection and collection services in which CCI, the incumbent animal license fee <br />collection service provider, was the sole responder. <br />On August 5, 2013, the City Council approved an agreement with Civic Collections, Inc. for <br />collection of new and delinquent dog license fees and penalties, covering a two year fiscal year <br />period ending June 30, 2015. The field inspections and collections efforts provided by CCI have <br />resulted in a significantly higher rate of revenue recovery than experienced using in -house <br />resources. As such, the City is seeking to maintain the relationship with CCI which promotes <br />quality of services and increased efficiencies. <br />25A -1 <br />