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Agreement with West Coast Arborlsts, Inc. <br />for Street Tree Maintenance Services <br />July 7, 2015 <br />Page 2 <br />Evaluation results are as follows: <br />Firm <br />West Coast Arborists, Inc. <br />Great Scott Tree Service <br />Location Rating <br />Anaheim, CA 460(92%) <br />Stanton, CA 407(81%) <br />Proposal Fee <br />$1,032,516 <br />$1,149,377 <br />The evaluation committee determined that West Coast Arborists, Inc., (WCA) submitted the most <br />competitive proposal. This company received the highest overall rating due to experience, a <br />quality proposal, and interview. WCA is qualified, reputable, and has experience with contracts <br />similar in type and size, as demonstrated by their 200 municipal service contracts throughout <br />Southern California, They have a large staff of arborlsts and tree trimming professionals to <br />maintain trimming schedules according to International Society of Arboriculture standards, as well <br />as two tree nurseries, They also have the ability to provide additional resources during <br />emergencies, such as wind or rain storms which are critical components of City operations ih <br />order to provide Immediate assistance to the community. <br />Following the evaluation process, staff entered into negotiations with West Coast Arborlsts and <br />reached the following key agreement deal points: <br />• Reduced unit pricing — <br />• Light Prune from $39 each tree to $37 <br />• Large Scale Prune from $500 each to $400 <br />• BI-Annual Canary Island Palm Prune from $150 each to $95 <br />• Bi- Annual All Other Palm Prune from $53 each to $50 <br />Reduced GPS inventory service cost by $10,000 <br />• Contractor commitment to recruit and hire Santa Ana residents (currently employs 24 Santa <br />Ana residents) <br />In accordance with the City's Strategic Plan, the RFP also requested a proposal for collection of <br />Global Positioning System (GPS) coordinates (preolse locations) for each of the City's 00,000 <br />trees, Precise tree locations enable more efficient inspection and trimming, accurate <br />recordkeeping, and timely production of information relevant to service requests and liability <br />claims, WCA will perform the GPS Inventory within the first 120 days of the service agreement at <br />the negotiated reduoed cost of $50,000. The proposed annual not- to- exoeed amount of <br />$1,082,510 is based on the WCA proposal fee of $1,032,516 with an additional $50,000 for GPS <br />tree inventory in the first year and as- needed tree trimming in the second year. <br />25B -2 <br />