25L - AGMT - ON-CALL RIGHT OF WAY SRVS

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9.YfPf.TNP 4T.L i.F IC't CL f t I P. 1zF4 RFP No. 13-075 On -Call Right of Way Specialty Services key tracking device in OPC's Right of Way Plan Is our right of way acquisition case management system which holds all information about each parcel /interest and will be utilized to generate status reports, offers, deeds, documents, and any requested project certification. A right of way schedule will be utilized to monitor the completion of project milestone and the progress of individual cases. Preliminary Title Work. Early in design (usually In an earlier phase of project development), OPC All secure ,preliminary title information consisting of the property profiles and Assessors maps available from our subscription services. Once R/W Impacts are identified with certainty, OPC will procure preliminary title reports from a local title company or the preferred title company of the City, OPC also carafuity studies the existing use of the land and the ownership of adjacent lands to ensure that we do not miss any "larger parcel" identifications involving commonly- owned parcels not Impooted by tits project design. The title company will ultimately insure the title tothe Pre - Appraisal Activities, Prior to ordering real estate appraisals on the needed interests, we will carefully study the project (reeds to create an accurate scope of the .appraisal work. We will identify variable items such as length of time for TCE's, whether the interests need to be staked or not, preferred treatment of signs and improvements, what assumptions the apprafserwlll make regarding soils conditions, larger parcel °determinations, etc. We will ensure that proper appraisal maps artd construction drawings (likely at 65% complete) exist and that the legal descriptions and plat maps are delivered to the appraiser for Inclusion in the report, In this phase, OPC will prepare the acquisition filet; and present the property owner with preliminary information contained within a Notice of Decision to Appraise including the City's acquisition policies and procedure$. Acquisition and Negotiation. The Acquisition Package. OPC will receive and review the completed appraisal, have it reviewed as necessary based on project funding, and secure authorization from the City identifying the amount of just compensation to be offered. Using input from our Project Development Guide and Acquisition 'Plan, OPC will craft Individual 'offer and agreement packages for each needed ownership and have them signed by the City's authorized representative prior to delivery. On projects with Federal funding requiring the,use of Caitrans policies and procedures pursuant to a cooperative agreement, or for rights of way that will ultimately be transferred to State ownership, OPC; will coordinate with'Caltrans Local Assistance to ensure that our proposed agreement and deed formats comply with State policies. NegptiaJiop§ witb t'e Fee Owner. Before presenting the offer, a trained in -house OPC acquisition consultant will prepare for the negotiation by completing comprehensive review of all `title reports and underlying record documents, reviewing the appraisal and engineering plans; legal descriptions and right of way maps and other information relevant to the project, Our trained negotiators will personally deliver all offers and negotiate in good faith the acquisition of the Interest while keeping the Project Manager and the City informed of the status of the negotiation along the way. Negotiations will involve an interactive, face -to -face discussion with the property owner about his/her property, explanation of the project and its impacts to the property; explanation of the appraisal process and how the value was concluded, as well as answering any questions or concerns the owners may have. All of our agents are licensed with the DRE and trained to utilize a non - coercive, integrative negotiation style to overcome all hurdles in reaching a settlement in the most efficient manner possible. Our agents will negotiate in good faith, with an open mind for creative solutions that would be mutually beneficial to all parties involved. In the event a counter 25L -231