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for the RFP <br />SCOPE r <br />Scope of Services <br />CivilSource will provide the Right -of -Way Program Management Services as outlined in the RFP and is <br />detailed in this proposal, in general the services include the overseeing of all the right -of -way and real <br />estate services In accordance with the City, State, and Federal regulations and policies, The Project <br />Manager will oversee the following tasks; <br />CivilSource team will assist the City in administering the consultant contracts for acquisition, relocation, <br />property management, appraisal, improvements pertaining to realty (fixtures & equipment), goodwill <br />analysis, demolition and any other services deemed necessary by the City. At the onset and at the <br />request of the City, CivilSource will review all contracts to ensure compliance with City policies and all <br />the applicable regulation. <br />CivilSource will prepare and keep current a comprehensive list of all the contracts, their budget, the <br />scope of service and the contract expiration dates. Contracts will be monitored monthly and when a <br />new notice of work to proceed is issued by the City. Invoices will be reviewed for accuracy and will be <br />verified with the progress for that period and each contract and when verified, will be forwarded to the <br />City Project Manager for processing. <br />CivilSource will diligently review and monitor consultants requests for additional fee when submitted <br />and will advise the City of the validity of the request and provide a plan of action. <br />CivilSource will provide assistance to the City at all phases of street widening projects. We believe the <br />key to a successful project is to have all the issues identified and alternatives analyzed at the onset of <br />any road widening project, Therefore, It is important to Involve the services of right of way consultant at <br />the conceptual level of the project if possible to ensure a realistic cost and budget. Funding sources are <br />also a key factor in preparing budgets for the project. <br />CivilSource will review the proposed road widening projects with the City's project manager and will <br />also review all pertinent documents. Documents including but not limited to; environmental clearance, <br />master plans, local, state and federal guidelines and policies and will advise the City of any issues <br />facing the project and will provide solutions. <br />CivDSoures will review the right-of-way maps, easements, deeds, temporary construction easements <br />and any other related documents requested by the City for accuracy. Documents will be reviewed by <br />CivilSource Project Manager as well as licensed surveyors for quality control. CivilSource will review <br />and provide comments on all legal descriptions. Including but not limited to easements, permanent <br />acquisition, temporary easements, temporary landscape easements, transfer deeds and dedications. <br />BtJfe4 off }8 tie 9f)ris d ddenti ' eF`z1"Iff 1tPDC%Pt 119hon <br />Title reports are legal documents prepared by Title companies any time there's a transaction of real <br />property between two parties. It is especially important for the City to request tile reports for ail right-of- <br />way acquisitions since the City's policy Is to acquire properties that have "clean title ". Any liens or <br />encumbrances on the title of the property will be identified by the Title Company at the time the report is <br />prepared. The report is typically guaranteed by the Title Company for period of 30 to 45 Mays. if title <br />report Is olderthan that, usually an update is needed to ensure there have not been any changes to the <br />n -, - - III <br />25L -265 <br />