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Agreements for On -Call Engineering Services <br />August 4, 2015 <br />Page 2 <br />total of 27 qualifications packages were received, reviewed, and ranked. On October 20, 2014, <br />the top 11 qualified engineering firms were invited to submit proposals through a Request for <br />Proposals (RFP) process that followed qualifications and selection guidelines for federally funded <br />projects (RFP 14 -037). The proposals were reviewed and evaluated by a selection committee for <br />content and responsiveness to the RFP requirements. <br />As a follow -up to that review, it was decided to also utilize a process focused on local funding with <br />a value -based selection process. The scope of work was also further broadened to be inclusive <br />of water and sewer projects. On May 20, 2015, all 27 firms were invited to submit for the value <br />based selection process for RFP 14 -037B, where cost and fee were considered as part of the <br />initial rankings. Fourteen firms submitted proposals, and these were reviewed, evaluated and <br />ranked by a selection committee for content and responsiveness to the follow -up RFP. <br />Staff recommends that the top firms from each process be retained for on -call engineering <br />services: Harris & Associates, Psomas, Willdan, AECOM (recently merged with URS), Michael <br />Baker (RBF), Kimley -Hom, Stantec Consulting Services, Mark Thomas, VA Consulting, and <br />KPFF. The ten highest- ranked firms from the entire process have demonstrated that they have <br />the experience and resources needed to respond to a variety of the City s needs. <br />Public Works will use a Task -Order system to ensure tasks are equitably allocated to all <br />consultants. Initially, the top three qualified firms will prepare a scope of work and fee for the first <br />task order. Proposals will be evaluated for value, the qualifications of the staff assigned, and the <br />completeness of scope. Once a firm is assigned to a task, that firm will be moved to the bottom <br />of the list to await potential future assignments. The remaining top qualified firms will continue to <br />compete for the subsequent task orders. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets), Strategy G (develop and implement the Citys Capital Improvement Program in <br />coordination with the Community Investment and Deferred Maintenance Plans). <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action <br />25M -2 <br />