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Attachment 2R OCTOBER 2013 <br />Safe Harbor Rate <br />Questionnaire for Evaluating Consultant's Financial Management System <br />For Federal -Aid Highway Projects <br />Consultant Name: <br />PCR Services Cot spgqkpnValrlp rama <br />Headquarter Address: <br />201 Santa Monica Blvd Suite 500 Santa Monica, CA 90401 <br />Location of Accounting Records: <br />Headquarter Address <br />Company contact for accounting system questions : <br />Name: <br />Vida Valderrama <br />Title: <br />CFO <br />Phone Number: <br />310.451.4488 <br />Email Address: <br />v.vaiderrama@agpet.com <br />Mailing Address: <br />same as above <br />Purpose: <br />This questionnaire is a tool for the Department of Transportation (Caltrans) to evaluate the adequacy of the Consultant's <br />financial management system to accumulate and track direct labor and other direct costs by contract, segregate indirect costs, <br />and remove unallowable costs. <br />Instructions: <br />1. This questionnaire should be completed by personnel (e.g. accounting staff) with working knowledge of the <br />Consultant (Company)'s financial management system. <br />2. Answer all questions and provide an explanation and additional supporting documentation where requested. <br />3. For "No" responses, provide an explanation. <br />4. If additional space is required, please attach a separate sheet and refer to items being answered by number. <br />IMPORTANTIII <br />Definition of terms: <br />Cost oblective is an agreement /contract, function or organizational subdivision, or other work unit for which the costs <br />ofprocesses, products, jabs, or projects are accumulated and measured. An 'intermediate cost objective" is a cost <br />objective used to accumulate costs that are subsequently allocated to one or more indirect cost pools and/or final cost <br />objectives. <br />Direct cost is any cost that is identified specifically with a particular cost objective. Direct costs are not limited to <br />items that are incorporated in the end products as material or labor. Costs identified specifically with a contract are <br />direct costs of that contract. All costs identified with other final cost objectives of the contractor are direct costs of those <br />objective. (Federal Acquisition Regulations (FAR) 31.202) <br />Indirect or overhead cost is any cost that is not directly identified with a single final cost objective, but is identified <br />with two or more final cost objectives or with at least one intermediate cost objective. (FAR 31.203) <br />Indirect cost pools are groupings of incurred costs identified with tow or more cost objectives but not identified <br />specifically with any final cost objectives. (FAR 31.001) <br />References: Title 49 Code of Federal Regulations (CFR) 18.2, Title 48 CFR 31, Title 48 CFR subpart 9900, <br />and AASHTO Uniform Auditing & Accounting Guide (2012 Edition). <br />25M -354 <br />