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Attachment 2R OCTOBER 2013 <br />I. What form of business entity is the Company? <br />❑ Sole Proprietorship ❑ Partnership x C Corporation ❑ S Corporation <br />❑ Other <br />2. What types of services does the Company provide? (e.g. consultant - Architectural and Engineering Design, etc.) <br />Environmental Consulting <br />3. Does the Company have prior government contracting experience? x Yes ❑ No <br />If so, how many years of experience with government contracts? 40 years - municipal, local, etc. <br />4. What is the company's fiscal reporting period? (Start Date, —.. 1 -Jan 31 -Dec <br />Has the company used the same fiscal reporting period for the past two years? x Yes ri No <br />5. What kind of accounting software does the Company use? <br />❑ Internally- developed system x Commercial System: Name of vendor BST <br />❑ Hybrid system: Please explain <br />6. What basis of accounting does the Company use to prepare general purpose financial statements? <br />❑ Cash x Accrual ❑ Hybrid Please explain "Hybrid" <br />If response above is not "Accrual ", are year end accrual adjustments made for compliance with generally accepted <br />accounting principles? ❑ Yes ❑ No <br />If yes, please provide a listing of the accrual adjustments made. <br />7. Does the general ledger contain separate direct and indirect accounts for the following? <br />a. Direct Labor costs (billable and separate non - billable accounts) x Yes ❑ No <br />b. Non -labor costs (billable and separate non - billable accounts) x Yes ❑ No <br />c. Unallowable costs x Yes ❑ No <br />Note: This will support that all direct costs are accounted for and traceable from the job cost ledger to the general ledger. <br />If responses are "Yes" to items "a" through "e ", please provide a copy of the Company's chart of accounts and identify account <br />numbers /names (i.e. account series /grouping, categories) for the cost items listed below. <br />(see attached) <br />a. Direct Labor 60100, 601 l0, 60120 <br />b. Other Direct Cost (ODC) 60200.60700 <br />c. Indirect Labor 70100, 70110, 70130 <br />d. Other Indirect Cost 70000 - 80000 Series <br />e. Unallowable Cost 89100 <br />8. Do you have written policies on identification of direct and indirect costs (labor and non - labor)? <br />❑ Yes <br />If "Yes ", please provide copies. <br />9. Does the Company have a system in place to identify and remove from the indirect cost pools all unallowable costs, <br />in accordance with 49 CFR Part 18.20, 48 CFR Part 31 and applicable Cost Accounting Standards? <br />No. Please explain. _,.,,,; ­NIA - ,Please see attached letter <br />Yes. If "yes ", please provide written policies and procedures for identifying and removing unallowable costs from <br />the indirect cost pool, and answer a and b below: <br />a. How are appropriate personnel trained to distinguish between allowable and unallowable costs? <br />2 <br />25M -355 <br />R421M <br />