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City of Santa Ana Response to Request for Proposal (RFP) Medical Services Review 1 2/91/15 As an additional value tojob analysis, this Program will provide the City an effective method of managing the possible return to work of employees who require a medical leave of absence due to in or medical conditions, as well as an Americans With Disabilities (ADA) and the ADAAA/FEHA compliant reasonable accommodation forum for engaging such employees. Oecu-Med's FFD/IRTW Program is currently in use by hundreds of employers nationwide. Oven -Med is uniquely positioned to assist the City with the human resources matters in, ok ing complex medical cases that require a prompt and discerning assessment of the medical factors that may constitute a contraindication to an employee's performing one or more of the essential functions of the his/herjob. Implementation/Work Plan A. Pre -Placement Medical Evaluations PREAMBLE QA= is the name Given to Occu-Med's end-to-end solution for the scheduling and on-going review of all medical examinations for applicants or employees forjobs with the Cit%. When applicable the same methodolog) outlined in this section for scheduling, tracking and reporting the results of the medical exam will be applied when scheduling annual. Sun elllance and fitness -For -duty exams as vNell. This sen ice includes Occu-Med's re%ie%N of exams. the further imestigation of medical conditions identified during these exams (through the `'RDQA" sena ice—see description), the preparation of letters to applicants or employees who are determined to be Medically Disqualified for thejob for which [he) applied or currently work-in, ,in analysis of Reasonable Accommodation for each individual Medically Disqualified. and the preparation of periodic (daily. schen useful) production / performance / status reports. Scheduling Scheduling pre -placement, or periodic medical exams through Occu-Med could not be easier. A Cit} representati%e contacts Occu-Med's Exam Scheduling Hotline or submits an Ocai-Med Exam Requisition Form via e-mail (see APPENDIX D), and the necessary medical exam is scheduled the same day as the referral. OCOu-Med within two (2) hours of receipt of )our referral wilt contact vaur applicant or employee in order to arrange a medical appointment with him or her. Upon completion of scheduling, our representative will immediately receive email confirmation of the appointment time and date, which Nill he scheduled to occur r%ithin 2 business days of the referral (or as directed b) the ('ity). Yormalk , the exam eN ill be scheduled at: one of the local medical providers identified however, evith )our permission, exams could be scheduled at an alternative nearh} clinic if the preferred clinic is booked out 8 1 Occu-Med��