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a"_ PerforrnanCeutcomes <br />(AWIBgrarrt)Ut <br />GO_M11/IONEASUR <br />2012,. <br />"2013gpw <br />S <br />�25 <br />Increased Literacy/Numeracy <br />— 28 _ gg % <br />Skills <br />21 + 22 = 95 <br />Entered Employment or Post- <br />q _ 11 = 36 <br />Secondary <br />9 16 = 56 <br />Attained <br />Credential/Diploma/Certificate <br />3 - 3 = 100 % <br />1 12 _ 13 = 92 <br />17. Fiscal Competency <br />A. Describe the process used to capture and report fiscal data. <br />The OCCC is regularly monitored and audited by all funding agencies to assure compliance with <br />grant budgetary and expenditure requirements, as well as having an annual independent audit <br />by an outside CPA firm. Over the past five years, the OCCC has consistently received unqualified <br />opinions on all of our annual audits conducted by an independent CPA firm. <br />With multiple revenue streams (federal, state, and local), the OCCC utilizes fund accounting to <br />allocate, capture, and report fiscal data. Fund accounting allows expenses to be tracked and <br />allocated to individual funding sources using a specific fund account and project code(s) for that <br />fund account. The Santa Ana WIA contract will be assigned a specific fund number and a <br />specific project code. All allowable expenses will be tracked using the assigned project code(s). <br />Direct program costs such as staff time, WIA participants' salary, employer taxes, and other <br />expenses will be tracked using the appropriate fund and project code(s) on time sheets. <br />We have dedicated accounting software MIP500, timekeeping software NovaTime 3000, and <br />payroll system M3 to manage our fiscal responsibility. We also have several customized <br />program/grant-specific databases (such as the Virtual One Stop system), ClientTrack on-line <br />database, internally developed forms and custom databases to track a wide variety of program <br />and grant outcomes, are utilized. <br />OCCC reports fiscal data to the OCCC's Board of Directors on a monthly basis and invoices <br />contracts on a monthly basis. The OCCC ensures accountability and that expenditures are <br />appropriate and planned. In order for staff to submit a purchase request, it must first be <br />determined that the purchase is within budget and which appropriate fund will be charged for <br />the purchase. All budgets and line item accounts are tracked and maintained on a monthly <br />basis for all OCCC contracts/grants/departments. All purchase requests are reviewed by the <br />Chief Financial Officer before payment is made. Any Purchase Request that appears to be over <br />budget or not planned will be flagged by the Chief Financial Officer and reviewed by the Chief <br />Executive Officer for final disposition. The Chief Financial Officer reviews monthly financials <br />with the entire management team and with the Board of Directors. <br />EXHIBIT A <br />