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OCCC invoices between the 20th and the 30th of each month for services provided in the <br />previous month. Invoices are prepared by the Chief Financial Officer and approved by the Chief <br />Executive Officer. All invoices are accompanied with proper supporting documentation. Once all <br />costs for the month have been entered, an invoice is prepared along with all supporting <br />documentation. <br />B. Attach a copy of the organization's procurement policies and procedures, Attachment I. <br />See attachment procurement policies and procedures. <br />C. What systems are used to ensure fiscal accountability, appropriate expenditures, and <br />planned costs? <br />The OCCC uses MIP500 accounting software to track all our expenditure and planned costs. This <br />grant will be assigned a unique fund number to track all financially related information. In <br />addition to the accounting software, the OCCC also uses an Excel spreadsheet to track and <br />present information to appropriate party. Also built into our operation is the multi -layered <br />approval process for any expenditure incurred. Financial reports are reviewed monthly to <br />ensure we stay in expenditure compliance and within planned costs. <br />D. Describe invoicing process and list qualifications of staff assigned to task. <br />Invoices are prepared on a monthly basis by the Chief Financial Officer and approved by the <br />Chief Executive Officer. Financial reports are generated out of MIP500 and then translated onto <br />an Excel spreadsheet and formatted as required for the invoice. Supporting documentation is <br />then gathered to support the invoice. The CFO has a Bachelor of Science degree in Business <br />Administration; option in Accounting and minored in Economics, a Master of Business <br />Administration emphasis in Finance and over 16 years of managing non-profit grants. The CFO <br />has direct experience with the SAWIA grant for the past 7 years. <br />E. Describe how your organization's financial stability is not dependent on WIOA funds. <br />The OCCC is well diversified in our funding base. The OCCC has an operating budget of more <br />than $4.8 mil and more than 12 different sources of funding to ensure the overall operation will <br />not suffer should we lose any single funding source or dependent of WIA funding. The OCCC <br />has and continues to work with our existing funders while continuing to explore funding <br />opportunities, as we see an urgent need for our services. <br />F. Identify the percentage of budget that will go directly to youth (i.e.: work experience <br />payments, direct training, supportive services, incentives, etc.) versus the percentage of <br />overhead and administrative costs. (ex: 50% of budget will be directly spent on youth in the <br />form of work experience and training, etc.). <br />EXHIBIT A <br />