ORANGE, COUNTY OF (39) - 2015 - Laserfiche WebLink

Home Browse Search

16 Section 6 —Post Award Requirern2tsj 1014. Post Award Post award budget, scope and time modifications must be requested using Modifications the Cal OES Financial Management Forms Workbook V 1. 14, signed by the Subgrantee's Authorized Agent, and submitted to the Subgrantee's Program Representative in the Homeland Security Grants Unit at Cal OES. The Subgramee may implement the modifications, and incur associated expenses, only after receiving written final approval of the modification from the State, Failure to submit modification requests, and receive written approval prior to expenditure, could result in a reduction or disallowance of that part of the grant, Payment To request advance or reimbursement payment of FYI HSGP funds, Request Process complete a payment request form using the Cal OES Financial Management Forms Workbook and return it to the appropriate Program Representative in the Homeland Security Grants Unit at Cal OES. Subgrantees who fail to follow the workbook instructions may experience delays in processing. Payments can only be made if the Subgrantee has submitted a completed and approved application. Exercise costs will not be reimbursed until an AAR has been posted and access to the AAR has been granted to Cal OES Program Representative Rachel Magana. Rachel can be reached at (916) 845 -8451 or r'achel,magarig@caloes.ca aov. Advances and DHS allows Subgrantees to request FYI HSGP funds up to 120 days prior Interest Earned to expenditure /disbursement or on a reimbursement basis. Federal rules on Advances require advances to be rlenosited in interest - bearing accounts Interest earned should be returned quarterly to Cal OES. Li addition to retaining interest in accordance with the prescribed federal guidance, Subgrantees must also inform the Grantee's Program Representative in the Homeland Security Grants Unit at Cal OES of any interest returned on program funds. Performance Many subgramees were unable to procure large equipment items due to Bond vendor delivery scheduled to ocottr after the federal reporting period had expired. To assist with this issue, DHS allowed subgramees to obtain a "performance bond" wherein Subgrantees procured the item(s) in question, paid the money up front, and obtained a performance bond to ensure delivery of the item within 90 days of the Subgrantees' performance period. Subgrantees must obtain a performance bond for any equipment item over $250,000 or any vehicle, aircraft or watercraft, financed with homeland security dollars. Subgrantees must provide a copy of all performance bonds to their HSGP Program Representative and make additional copies available upon request. 16