ORANGE, COUNTY OF (39) - 2015 - Laserfiche WebLink

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Section 6 —Post Award Requirements 12014 Subgrantee Subgrantees must prepare and submit performance reports to the state for the Performance duration of the grant performance period, or until all grant activities are Reports completed and the grant is formally closed by Cal OES. Subgrantees must complete a Biannual Strategy Implementation Report (BSIR) using the DHS /FEMA Grants Reporting Tool (GRT). To obtain access to the online GRT, please log on to their website at www renorting odp dhs gov. To create a new account, follow the instructions that read, "If you need to register for an account, please click here." • Ehgibility of expenditures, • Comparing actual Subgrantee activities to those approved in the subgr ant application and subsequent modifications, if any. • Ensuring that advances have been disbursed in accordance with applicable guidelines. • Confirming compliance with: • Grant Assurances; • Information provided on performance reports and payment requests; and • Needs and threat assessments and strategies. Many Subgrantees receive "findings" that necessitate a Corrective Action Plan (CAP) on their part. Those Subgrantees who fail to submit a CAP as required shall have a "hold" placed on any future reimbursements until the "finding" is resolved. Note; It is the responsibility of all Subgrantees to monitor and audit the grant activities of their Subrecipients. This requirement includes, but is not limited to, on -site verification of graut activities, as required. 17 For additional assistance with the GRT, please contact: Huy Tram at huv.tram @caloes c1 eov or (916) 845 -8649 Failure to Submit Periodic reporting is required by the grant. Subgrantees who miss a singlo reporting deadline may receive a letter addressed to their Board of Required Supervisors informing them of the failure to report. County Operational Reports Areas and Tribal Native Americans who fail to report twice in a row may have subsequent awards reduced by 10% until timely reporting is reestablished. UASIs may have a "hold" placed on any future reimbursements. Monitoring The Cal OES Monitoring Branch is actively conducting monitoring visits, both desk review and on -site, among Subgrantees. These reviews may include, but are not limited to: • Ehgibility of expenditures, • Comparing actual Subgrantee activities to those approved in the subgr ant application and subsequent modifications, if any. • Ensuring that advances have been disbursed in accordance with applicable guidelines. • Confirming compliance with: • Grant Assurances; • Information provided on performance reports and payment requests; and • Needs and threat assessments and strategies. Many Subgrantees receive "findings" that necessitate a Corrective Action Plan (CAP) on their part. Those Subgrantees who fail to submit a CAP as required shall have a "hold" placed on any future reimbursements until the "finding" is resolved. Note; It is the responsibility of all Subgrantees to monitor and audit the grant activities of their Subrecipients. This requirement includes, but is not limited to, on -site verification of graut activities, as required. 17