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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 1, 2015 <br />TITLE: <br />AWARD CONTRACT FOR CITYWIDE <br />CONCRETE IMPROVEMENTS <br />(PROJECT 166849) <br />(STRATEGIC PLAN NOS. 6, 1B, 1C & 1G) <br />CITY MANAGER <br />RECOMMENDED ACTIONS <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on tat Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject the sole bid received on July 8, 2015, from Excel Paving Company (EPC) in the <br />amount of $900,000 for the construction of the Citywide Concrete Improvements. <br />2. Authorize the City Manager and the Clerk of the Council to execute a construction contract to <br />Ruiz Concrete & Paving Inc., the lowest responsible bidder, in accordance with the Base Bid, <br />totaling $607,095, for the construction of the Citywide Concrete Improvements, subject to <br />nonsubstantive changes approved by the City Manager and the City Attorney. <br />3. Approve the Project Cost Analysis for a total estimated project delivery cost of $789,155 <br />DISCUSSION <br />Awarding a construction contract to Ruiz Concrete & Paving, Inc., will allow the City to proceed <br />with the Citywide Concrete improvements which are part of the Fiscal Year 2014 -15 Capital <br />Improvement Program. This project includes replacement of damaged concrete sidewalks, <br />curbs, gutters, wheelchair ramps, driveway approaches, and concrete pavement at high priority <br />locations (Exhibit 1). The locations were selected from a list of community requests that have <br />been field verified and ranked in terms of safety need. The project design is complete and bid <br />procedures have been followed as established by the City's Municipal Code and in accordance <br />with the Pubic Contracts Code. <br />The original project was advertised for bids on June 16 and 17, 2015. On July 8, 2015, the City <br />received and opened only one bid for this project. Staff speculates that only one bid was <br />received because "Non- Motorized Connectivity" was included as part of the job title. Staff <br />recommends rejecting that bid because it was nearly 50 percent higher than the engineer's <br />estimate. <br />23A -1 <br />